Executive assistant

Executive assistant (Geneva - Switzerland)

Reporting directly to the Leadership Team and working closely with the other Executive Assistants.

They serve as the primary point of contact for internal and external constituencies on all matters pertaining to the organizational structure in support of the Leadership Team.

MISSIONS AND RESPONSABILITIES:

Calendar Management:

Manage and optimize the schedules including arranging meetings, conferences, and travel arrangements

Meeting Coordination:

Prepare and organize materials for meetings, take minutes, and follow up on action items. Ensure timely communication of relevant information to stakeholders

Communication Management:

Act as a liaison between the LT and internal/external stakeholders, ensuring clear and effective communication

Travel Coordination:

Arrange international and domestic travel logistics

Prepare detailed itineraries and manage last-minute changes as needed

Document Preparation:

Draft, edit, and proofread correspondence, presentations, reports, and other documents

Event Planning:

Assist in the planning and coordination of internal events, workshops, and executive offsites

Expense Management:

Track and manage expenses, prepare expense reports, and ensure adherence to budget and company policies

Confidential Information Handling:

Handle sensitive information with a high level of discretion and maintain confidentiality at all times

Administrative Support:

Perform a variety of administrative tasks, such as managing databases, maintaining filing systems, and processing invoices

PROFILE:

Executive Assistant diploma or equivalent degree

Maximum 6 years of progressively responsible and diversified administrative experience, including support to Executive Team members

Fluent in English (mandatory); French and other languages are a plus

Strong writing skills with the ability to synthesize information

Excellent time-management skills

Proven ability to handle multiple tasks simultaneously

Strong attention to detail and organizational skills

Proficient in frequently used computer software, including Microsoft Office and PowerPoint

Deadline to apply: 10 November, 2024

Start Date: As soon as possible

The FIA is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religion or ethnicity, including persons living with disabilities, to apply to become a part of the organisation. Female candidates are particularly encouraged to apply.