Administrative Assistant to Medical Affairs Europe

Site Name: Belgium-Wavre, Baar Onyx
Posted Date: Jun 25 2024

Admin Assistant to Medical Affairs Europe

Are you looking for a fast-paced administrative role within a busy global environment? If so, this role could be an exciting opportunity to explore.

As an Administrative Assistant, you will provide administrative support to Senior Leaders based in Belgium and Switzerland within Medical Affairs Europe (Northern and Western Europe and Central and Southern Europe area).

Your Responsibilities?

• Full schedule management: calendars, organization of international meetings, travel arrangements
• Escalate necessary queries as appropriate
• Contract management of medical activities and processing of grant requests (this includes having contact with external customers)
• Operational Support of Accounting (creation of purchase orders, processing orders and invoices)
• Support in knowledge of our systems (CERPS, eForms, GLASSES, Adobe sign,)
• Project support in implementation of new systems and tools: VeevaLink, VEM, Medical Affairs external webpage
• Performs and supports Management Monitoring, IBM and audits concerning Medical Department
• Organization of Team Events
• Planning onboarding of Medical Department staff
• Administrative tasks (overview of folder structure in TEAMS and other share points, medical internal webpage)

Why you?

We are looking for professionals with these required skills to achieve our goals:

• You have a Bachelor’s Degree or equivalent experience
• You are fluent in English (spoken and written). Any other language is an asset.
• You have a demonstrable experience in providing secretarial support to senior leadership (CEOs, CBO’s etc and their Admins) in a busy, international and global environment.

• You are an expert user of MS-Office: Microsoft Outlook, PowerPoint, Word and Excel, use of inter- and intranet.
• You have excellent organizational skills with high attention to detail, including ability to handle complex travel arrangements and organize cross-site events.
• You are discreet and you resist to pressure.

Why GSK?

Our values and expectations  are at the heart of everything we do and form an important part of our culture.

These include Patient focus, Transparency, Respect, Integrity along with Courage, Accountability, Development, and Teamwork. As GSK focuses on our values and expectations and a culture of innovation, performance, and trust, the successful candidate will demonstrate the following capabilities:

• Operating at pace and agile decision-making – using evidence and applying judgement to balance pace, rigour and risk.

• Committed to delivering high quality results, overcoming challenges, focusing on what matters, execution.

• Continuously looking for opportunities to learn, build skills and share learning.

• Sustaining energy and well-being

• Building strong relationships and collaboration, honest and open conversations.

• Budgeting and cost-consciousness

If you have a disability and require assistance during the course of the selection process, you will have the opportunity to let us know what specific assistance you require in order to make suitable arrangements.

Why GSK?

Uniting science, technology and talent to get ahead of disease together.

GSK is a global biopharma company with a special purpose – to unite science, technology and talent to get ahead of disease together – so we can positively impact the health of billions of people and deliver stronger, more sustainable shareholder returns – as an organisation where people can thrive. We prevent and treat disease with vaccines, specialty and general medicines. We focus on the science of the immune system and the use of new platform and data technologies, investing in four core therapeutic areas (infectious diseases, HIV, respiratory/ immunology and oncology).

Our success absolutely depends on our people. While getting ahead of disease together is about our ambition for patients and shareholders, it’s also about making GSK a place where people can thrive. We want GSK to be a place where people feel inspired, encouraged and challenged to be the best they can be. A place where they can be themselves – feeling welcome, valued, and included. Where they can keep growing and look after their wellbeing. So, if you share our ambition, join us at this exciting moment in our journey to get Ahead Together.

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