(m/f/d) Try & Hire - Executive Assistant and Office Manager

For our client, a scale-up company in the scientific world based in Lausanne, we are searching for an Executive Assistant & Office Manager, available immediately, for a Try&Hire position.

Description

Act as a liaison between internal management and external stakeholders. Two main roles: 1 Assist the CEO and founder and 2 Manage the office composed of approximately 20 employees in Lausanne and bounce between the two roles daily:

- Manage CEO's calendar and organise his meetings, appointments and travels,

- Create and write reports, prepare and administer documents, using MS Office and track deadlines and update database,

- Support management in projects, coordinate activities,

- Manage office operations, tidy and maintain office archives and sharepoint, manage stock of furniture and negotiate contracts with vendors,

- Plan and organise small internal and external events, including all reservations and negotiations whenever required,

- Implement administrative processes,

- Handle phone calls, filter and liaise.

Profile

- 5-10 years experience in Office Management AND in Executive Support to C-level,

- Experience in modern and dynamic work environments, ideally in small-medium sized and growing firms,

- Fluency in French and in English (C1-C2),

- Calm temper, discrete, able to handle several tasks and responsibilities in a calm and collected manner,

- Strong attentive to detail and rigour,

- Positive, excellent interpersonal skills, able to connect with people, strong customer service orientation,

- Proactive, flexible, agile and resourceful,

- Proficient on MS Office.

Job Offer

100% position with varied tasks and responsibilities; working alongside CEO and C-level team and their external clients and partners, stable and growing company; engaging products and services; enjoyable team and projects, competitive compensation; etc