Executive Assistant C-Suite | Holding | Hybrid

About the Role

Join our client in a pivotal role to support the company's inspiring C-suite leaders. This position is not just about administration; it's about being the organizational backbone that empowers the executives to focus on driving strategic initiatives and advancing innovation within the company. Your professionalism, discretion, and adaptability will be crucial. You will manage the intricate daily operations of a dynamic executive office, allowing the executives to engage with their diverse business engagements. Your organizational skills and sound judgment will be essential as you navigate interpersonal interactions and oversee complex tasks. You will instill order, prioritize effectively amidst distractions, and autonomously manage multifaceted responsibilities. Your contributions will enable the executives to concentrate on what matters most.

Key responsibilities will include but are not limited to

• Managing an active calendar, ensuring that all appointments are scheduled by following the business's priorities, playing a «gatekeeper» role, and creating win-win situations for direct access to the executives' time and office, ensuring all deadlines are met. Plan business travels, including visas, accommodations, and logistics.
• Prepare documentation for key internal and external meetings and liaise with direct reports and senior stakeholders. Follow up on action items to ensure the executives are adequately prepared.
• Draft high-quality emails and manage correspondence and calls, ensuring that communications and requests are prioritized for optimal use of time.
• Prepare presentations and compile reports. Manage filing and tracking of expense reports as needed.
• Organize events, workshops, off-site and global management conferences. Execute admin tasks efficiently and develop seamless processes for effective business execution.
• Assist in coordinating and tracking key projects across the executive team; conduct research and provide data analysis for decision-making.
• Foster a collaborative and engaged culture while ensuring an efficient working environment and building strong networks with other assistants.

About Leadership & Culture

The CEO's leadership style has profoundly shaped the organization, characterized by authenticity, generosity, and a participative approach. This fosters a culture rooted in openness, collaboration, and innovation. By championing agile working methods, employees are empowered to take ownership of their projects, cultivating a strong sense of accountability. This, in turn, drives exceptional performance in a dynamic environment where high expectations are balanced with motivation from the leadership team. Hence, everyone is inspired to contribute to the company's success.

Ideal Candidate Profile

• A commercial apprenticeship, bachelor's degree in business administration, or a Federal Diploma as an Executive Assistant or CAS in Digital Office Management.
• Significant experience in a C-level assistant role. Experience in a complex matrix organization and confidence in working with senior executives is essential.
• Business fluency in both German and English. Any other European language is considered a plus.
• Technologically adept, proficient in the MS Office Suite and collaboration tools such as Zoom and Teams.
• Willingness to travel for site inspections and events as required.

To thrive in this role, you should demonstrate

• Flawless execution of administrative activities, with great attention to detail, organization, and process.
• A terrific work ethic, an ever-positive, get-it-done attitude, and a sense of ownership.
• Resilience and responsiveness coupled with a service-oriented mindset.
• Initiative to act independently, addressing routine requirements intuitively.
• An ability to drive results in a dynamic environment with frequent changes and short-notice requests, showcasing adaptability and ease in navigating ambiguity.
• First-class communication skills, both written and oral, with tact, diplomacy, and professionalism in all interactions.
• Understanding how your actions impact the organization, coupled with the ability to build rapport and engage with a broad network of stakeholders.
• A flexible approach to work and a willingness to maintain an in-office presence to enhance effective representation.

Why to apply?

Joining our client is an opportunity to be part of a forward-thinking company that drives innovation and collaboration. Here are some of the benefits you can expect:

• Work closely with C-Suite, gaining insights into high-level decision-making processes and strategic initiatives.
• Experience a vibrant and modern workplace that embraces agile working methods and a working model that promotes work-life integration.
• Great people around you: Work in an international environment with like-minded people in a unique mix of colleagues who strive for quality and success, allowing you to build strong networks across various departments and locations.
• A tech-entrepreneurial setting: Take responsibility in a well-established but start-up-like environment that celebrates excellence in work.
• A competitive salary and a performance-based bonus are offered to enhance your package.

Our client is proud to be an equal-opportunity workplace dedicated to pursuing and hiring a diverse workforce. They give people opportunities to stretch and learn. The company champions a feedback culture and ensures that your potential is maximized. To apply, please submit your CV, reference letters, and educational diploma (one PDF) ref. «EA-Holding-LI» to E-Mail schreiben.

Barnickel & Fellows | Talstrasse 58 | CH-8001 Zurich | +41 44 243 86 68