Executive Assistant 80–100%

We make real what matters

Siemens Smart Infrastructure (SI) is shaping the market for intelligent, adaptive infrastructure for today and the future. It addresses the pressing challenges of urbanization and climate change by connecting energy systems, buildings, and industries. SI provides customers with a comprehensive end-to-end portfolio from a single source – with products, systems, solutions and services from the point of power generation all the way to consumption

As an Assistant, you are the organizational talent of your department and we offer you a platform where you can exchange ideas with other Assistants. As a member of the community, you will have the opportunity to acquire further knowledge and to exchange and network with colleagues and experts from all over the world

In our #TeamSiemens, you are the organizational talent of your department. Thanks to our FutureAssistants@Siemens network, you can connect with other assistants, continue your professional development, and network globally

Our shared journey could take you anywhere…where would you like to go?

Job Location:  Zug - Switzerland

The Role

As an Executive assistant your mission will be to support the Head of SI B SW and his Team as part of a growing business with exciting challenges and opportunities for development within a collaborative and inclusive environment in the heart of Zug

Your Responsibilities

Assistance to the Head of SI B SW + Team Support in:

• All administrative and organizational matters
• Support in day-to-day operations e.g. calendar, business trip planning and expense management, etc. with a good sense of prioritization
• Independent preparation of workshops and client meetings including pre- and post-processing
• Correspondence in English and in German with internal and external partners
• Organizing events and workshops, and other team events incl. catering
• Support for team members on travel and organizational related questions
• Prepare travel expense reports, control the expense reports of direct reports
• Time management in WebCats
• Act as a liaison, communicating effectively with internal and external stakeholders at all levels
• Support for team member onboarding and off-boarding
• Dealing with authorities Embassies, Immigration office, Tax Office, Customs Declaration, etc

Your Profile

• Several years of experience as an Executive Assistant or similar role in an international organization
• Have extensive experience supporting C-Level management team and are proficient in international communication
• Have a secure handling of MS Office products
• Proactive and forward-thinking way of working, including the ability to keep an overview of tasks and to recognize and prioritize them
• At ease in a fast-paced, dynamic environment and loves to work in a multi-cultural and international environment
• Confident and communicative appearance on an executive level, as well as a reliable and confidential way of working round off your profile
• Proficient in English and in German (speaking and writing)

Employee benefits

• 2–3 days per week of mobile working is standard
• Mobility allowance
• Varied further training opportunities
• Access to employee share programs
• Further information about employee benefits can be found here

What it’s like working for us 
We place significant emphasis on fostering an inclusive and flexible working culture that encourages everyone to be their authentic selves. Equal opportunities and diversity are important to us and contribute to an enriching corporate culture. We actively embrace mobile working to provide every colleague with more autonomy and the chance to achieve a good work-life balance. Learn more here  

Frequently asked questions and contact information 
Here you will find a collection of frequently asked questions and a way to contact us directly. 

I look forward to receiving your application

Olger
Talent Acquisition Partner

Information for recruitment agencies: Siemens is not accepting applications from recruitment agencies for this position. Thank you for your understanding.