Executive Assistant
Key information
- Publication date:04 October 2024
- Workload:100%
- Contract type:Unlimited employment
- Place of work:8005 Zürich
Welcome to Kanadevia Inova, a global innovation leader in the waste infrastructure space, where we believe in creating a sustainable future through technology and innovation.
Transforming Waste into Value
At Kanadevia Inova, we pride ourselves on being at the forefront of waste-to-X technology. We are not just waste managers; we are creators of value from what communities discard. Your role at Kanadevia Inova directly contributes to turning something once considered useless - waste - into something invaluable: energy, heat, hydrogen, fertilizer, and beyond.
Job Description- Manage executive calendar by prioritizing and scheduling meetings, appointments, and travel.
- Prepare and edit essential documents, presentations, and reports with attention to detail.
- Handle all correspondence, including emails and phone calls with confidentiality.
- Organize materials for meetings, including agendas and meeting minutes for effective communication.
- Act as the main liaison between the executive and internal/external stakeholders.
- Screen and prioritize phone calls and emails to ensure efficient communication.
- Coordinate complex travel itineraries, including flights, accommodations, and transportation logistics.
- Organize internal events, meetings, and conferences, ensuring seamless execution.
- Assist in tracking project deadlines and deliverables, following up on action items.
- Oversee office supplies and equipment, manage office space, and support administrative staff.
- Proven experience as an Executive Assistant or in a similar management-level administrative role.
- Strong interpersonal skills for effective interaction with executives, employees, clients, and stakeholders.
- Proficient in managing calendars, organizing meetings, and handling correspondence.
- Experience planning travel, workshops, and meetings independently.
- Excellent organizational and time-management skills for multitasking and prioritization.
- Strong communication abilities and a high level of discretion and confidentiality.
- Familiarity with project management tools and techniques is a plus.
- Excellent knowledge of MS Office, especially PowerPoint and Excel.
- Proficient in English; knowledge of German and Italian is advantageous.
- Quick learner with process-oriented thinking and familiarity with various online tools.
We offer
* Responsible challenge with diversified field of activity
* Team-oriented working atmosphere in an international Company
* Personal development opportunities through own Inova Academy
* Opportunity to gain an insight into various technical disciplines
* Excellent employment conditions
* Attractive working place (central, good transport links)
* Modern infrastructure
For HR agencies: Please note that we do not accept applications coming from agencies. Thank you.