Executive Assistant to the CEO | Teamlead

Working closely with the CEO, you keep him well-informed of upcoming commitments, following up appropriately. This facilitative role requires a combination of focus and flexibility. A key requirement is to handle executive-level interactions while fostering best practices and providing guidance to other assistants. You filter out the noise and understand the intricacies of the business. Since the CEO often travels, you make sure that all meetings are seamlessly executed. In simple terms, your contribution enables him to work most effectively to fulfill his executive mandate.

Your responsibilities include but are not limited to

• Managing an active calendar, ensuring that all appointments are scheduled by following the priorities of the business, arranging complex travel, preparing correspondence and compiling documents for meetings, and creating win-win situations for direct access to the CEO’s time and office.
• Facilitating executive committee-/board meetings and off-site events with a clear understanding of the agenda.
• Prioritizing conflicting needs and following up on concerns addressed to the CEO, including those of a sensitive or confidential nature. Determining an appropriate course of action, referral, or response.
• Coordinating external relations efforts while acting as a «barometer» sensitive to the issues taking place in the environment and keeping the CEO updated.
• Producing deliverables including completing tasks that facilitate the CEO’s ability to lead the company.
• Maintaining all CEO files in a manner that allows documents to be accessed and retrieved efficiently, while always ensuring absolute data confidentiality.
• Providing a bridge for smooth communication between the CEO and stakeholders, and demonstrating leadership to maintain credibility, trust, and support.
• Organizing assistant team meetings pulling everybody together and facilitating a great collaborative team environment by leading by example.
• There will be a small amount of private support to save the CEO’s time to fully concentrate on the business.

Personality is the key to success. The CEO is seeking a confident, dynamic professional who can seamlessly blend direct communication, vibrant energy, and a professional demeanor while respecting appropriate boundaries. We are confident that a strong personal fit will be evident if you are an open-minded individual with charisma and self-discipline. A critical aspect of this involved function is a deep respect for confidentiality. The CEO is a fairly relaxed, straightforward leader who is pleasant to work with. While he is generally not demanding, he does expect his EA to discern when to go the extra mile. Experience within a global organization is essential, as is a proactive «can-do» mentality.

Your Qualifications | Skills | Knowledge | Compentencies
To be a successful candidate, a High School Diploma and a commercial apprenticeship is required. You will need to have a minimum of five years of experience supporting C-Level executives in a corporate environment. German and English are either mother tongue or at level C2. Additional language skills are a plus. Candidates without these prerequisites, unfortunately, cannot be shortlisted. What else is requested??

• Ability to execute decisions, network, manage, and administratively lead a CEO Office.
• You adapt to competing demands, exercise sound judgment, and maintain a balance among multiple priorities.
• You are a self-directed, trustworthy person with polished business manners and an acumen that facilitates easy interactions with people. Building trust and caring about every detail are keys to your success.
• You navigate with ease in a fast-changing environment while reacting with situational appropriateness.
• Your communication skills are clear, direct, and precise, reflecting the CEO’s values and style.
• You have exceptional organizational skills that reflect the ability to perform and prioritize tasks seamlessly.
• You are a proficient user of the MS Office Suite and video conferencing applications, e.g., Teams and Zoom.
• You are a highly resourceful team player with a collaboration mindset, but are also effective independently.
• You have emotional maturity, strong interpersonal skills, and the experience to oversee and manage a team.
• You possess problem-solving skills with strong decision-making capabilities.
• You are a forward-looking thinker who actively seeks opportunities and proposes solutions.
• Discretion and confidentiality are paramount.

What is in for you?

• Great people around you - work in an international environment with like-minded people in a unique mix of young and experienced colleagues that strive for quality, impact, and team success.
• An agile working environment means you may engage in various tasks, which keeps work interesting, and you get to develop and grow.
• A competitive remuneration, a pension scheme, and other benefits will be part of the package.

If you're ready to take the next step in your career, we'd love to hear from you! Please forward a cover letter telling us what makes you the optimal candidate together with your resume, references, and educational diploma, quoting «CEO-EA24» at Write an email

Barnickel & Fellows | Talstrasse 58 | CH-8001 Zurich | +41 44 243 86 68