Trainee - Talent Management

Department: Human Resources
Location: Lausanne, Switzerland
Contract Type: Internship (12 months)
Activity Level: 100%
Entry Date: As soon as possible

Deadline to apply: 01.01.2025

Human Resources at the IOC play a key role in supporting the organization’s growth and evolution by implementing effective strategies. If you enjoy working in a dynamic environment that requires adaptability and multitasking, this could be the right opportunity for you. We are looking for individuals who can manage multiple tasks and projects efficiently while contributing to the team's goals. If this sounds like a good fit, we look forward to hearing from you.

Mission

• Support the Talent Management Team in Learning & Development as well as Talent Acquisition functions.
• Contribute to the unit and organisation’s strategy by performing diversified tasks and duties as assigned by the Head of Talent Management
  

Main Responsibilities

Learning Management System (LMS) Support

• Provide first-line support to users, ensuring a seamless experience with the LMS.

• Respond promptly to staff queries regarding the LMS.

• Manage online course registrations for staff and maintain accurate records.

• Create course descriptions as directed by the L&D Manager.

Training Analysis and Evaluations

• Conduct follow-up analysis of training KPIs to measure satisfaction and effectiveness.

• Use insights from evaluations to recommend and implement service improvements

Onboarding

• Collaborate with the L&D Manager to ensure a smooth onboarding experience for newcomers.

• Coordinate logistical aspects of onboarding, including room setup, AV assistance, and catering arrangements.

• Communicate with newcomers prior to their arrival to provide relevant information and support.

• Ensure each newcomer is assigned a buddy for guidance during their first weeks at the IOC.

• Deliver an induction session introducing newcomers to the IOC’s community initiatives.

Recruitment

• Assisting the Talent Acquisition Team with the coordination for interviews with both hiring managers and candidates in Switzerland and/or abroad

  • Organizing interviews by communicating with candidates and internal stakeholders to prepare them for their interviews.

  • Coordination with external agencies

  • Preparing and position job ads on recruitment websites

• Support with administrative tasks for the team

  • Contract management with external suppliers (drafting contracts and coordinating with suppliers)

  • Raising purchase order

  • Processing invoices for the team

  • Keeping minutes at internal meeting

• Interact directly with candidates and internal staff to respond to their enquiries on recruitment

• and spontaneous applications, in a timely manner.

• Provide support with ongoing recruitment projects to improve our recruitment process.

• Provide follow-up analysis of the KPIs of completed and ongoing recruitments to evaluate and

  • measure satisfaction and results to improve services.

• Gradually take over some of the trainee recruitment process

Our Requirements

• A great teamwork spirit.
• Digitally savvy and ability to extract statistics and data for tracking and presentation would be an asset.
• Ability to work autonomously as needed.
• Experience working with multiple stakeholders would be a plus.
• Flexibility and adaptability.
• Good organisation skills with attention to details.
• English or French fluency, with excellent writing and speaking of the other language.
• Excellent command of the corporate tools and ability to follow the internal user rules (Outlook, etc.).

Come and join an organisation where the spirit of inclusion, gender equality and diversity is embedded in its DNA and which focuses on what unites us – a passion for sport and its values. Work in a flexible and rewarding environment which offers competitive employee benefits and numerous incentives to live a sustainable, healthy and active life. By joining us, you become part of the Olympic Movement and help to build a better world through sport. You will have the opportunity to work with people of more than 70 nationalities.