Administrative Assistant

Job description:

On behalf of our client, a leading biopharmaceutical company, we are seeking an Administrative Assistant to support the Medical Affairs and Commercial teams.

About the customer:

The client is a leader in the Pharmaceutical industry, renowned for its innovative solutions and commitment to quality in healthcare.

Requirements:

Vendor & Invoice Management:

• Manage purchase orders and process accounts payable invoices.
• Set up and oversee vendor management processes within online platforms.

Event Coordination:

• Organize events using dedicated tools, ensuring approval and availability of all required documentation.
• Enter payment records and track event-related expenses.

Administrative Support:

• Perform cost tracking, manage accruals, and maintain budget sheets.
• Provide telephone support, manage filing systems, and handle incoming post and parcels.
• Prepare correspondence, spreadsheets, and other documents as required.

Meetings & Documentation:

• Attend department meetings and take meeting minutes.
• Ensure confidentiality in handling sensitive information.
• Support other administrative assistants and perform additional duties as needed.

Competences:

Education:

• Experience in similar administrative roles.

Experience:

• Strong proficiency in Microsoft Outlook, Word, Excel, and PowerPoint.
• Ability to work in a fast-paced environment while managing multiple tasks efficiently.
• Experience with financial tracking and event coordination in a corporate setting.

Skills:

• Excellent organizational and problem-solving skills with attention to detail.
• Strong verbal and written communication skills in both German and English.
• A proactive team player who can work effectively in cross-functional teams.

Compensation benefits:

• An exciting opportunity to support a leading biopharmaceutical company.
• Collaborative and dynamic work environment with opportunities for professional growth.