Office Manager

About Us: Nanoflex Robotics is an innovative, deeptech medical startup that spun out of ETH Zurich in 2021. We are dedicated to building a next-generation telerobotics platform that enhances patient access to life-saving interventions. We are looking for a motivated and organized Office Manager to join our team and help us maintain a productive and positive work environment. In 2024, we were ranked the top medtech start-up in the Top 100 Swiss Startups Awards.

Job Description: As an Office Manager with HR Administration responsibilities, you will play a crucial role in ensuring the smooth operation of our office and supporting our HR function. You will be responsible for a variety of tasks that contribute to the efficiency and effectiveness of our workplace.

Key Responsibilities:

Office Management:

· Smooth running of daily office operations

· Manage office supplies inventory and place orders as needed.

· Oversee and initiate the payment process.

· Handle incoming and outgoing mail and packages.

· Assist with the reconciliation of credit card statements.

· Act as first point of contact with employees and guests.

· Assist with scheduling and organizing meetings, events, and travel arrangements.

· Coordinate maintenance and repairs for office equipment and facilities.

HR Administration:

· Address employee inquiries and provide support on HR-related matters.

· Maintain employee records and ensure data accuracy and confidentiality.

· Assist with onboarding new employees and conducting orientation sessions.

· Help manage employee benefits and assist with payroll processing.

· Assist with performance reviews, including scheduling review meetings, preparing necessary documentation, and tracking employee performance metrics.

· Support the HR function in the recruitment processes, including posting job ads, scheduling interviews.

Qualifications:

· Proven experience as an Office Manager, HR Administrator, or similar role.

· Excellent organizational, multitasking, and problem-solving skills.

· Strong communication and interpersonal abilities.

· Proficient in MS Office (Word, Excel, Outlook).

· Knowledge of office management procedures and basic accounting principles.

· Ability to maintain confidentiality and handle sensitive information.

· Familiarity with labour laws and regulations and HR software is a bonus.

· German and proficient English skills are a must

What We Offer:

· Competitive salary and benefits package.

· Opportunities for professional growth and development.

· A supportive and collaborative work environment.

· Fulltime position with 40 hours per week and competitive pension fund.

· Possibility of working from home once a week.