Administrative Assistant

For one of our clients, an international company in Zurich, we are looking for an Administrative Assistant

General Information:

• Workplace: Zurich

• Contract : Temporary

• Contract duration: From 03/02/2025 to 31/05/2025

• Workload: 80-100%

This role in a nutshell:

Provides administrative assistance for Medical Affairs and Commercial teams. 

Responsibilities include vendor management, event management, order & invoice management.

Your responsibilities: 

• Manages purchase orders and processes accounts payable invoices

• Vendor management (set up and manage in online platforms)

• Event management in dedicated tool (entering event details, securing approval, ensuring all required documentation is available, entering payment records)

• Performs Cost tracking, manages accruals and is in charge of the budget sheet

• Provides telephone support; assumes responsibility for copying, and developing and maintaining filing systems and handles incoming Post and Parcels

• Prepares correspondence, spreadsheets and similar files as directed

• Attends department meetings, takes meeting minutes

• Demonstrates confidentiality in execution of all responsibilities.

• Provides support for other administrative assistants, and performs other duties as required

Your profile:

• Strong PC literacy including basic understanding of Microsoft Outlook, Word, Excel, and PowerPoint.

• Good verbal and written communication skills, including in both German and English.

• Experience in similar roles

• Ability to work in a fast-paced environment with demonstrated ability to simultaneously manage multiple competing tasks and demands

• Ability to maintain a high level of accuracy in preparing and entering information

• Natural team player able to work in a cross-functional team