Meeting & Events Senior Coordinator (m/f/d)

JLL empowers you to shape a brighter way.  

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

We currently have an excellent opportunity for a Meeting & Events Senior Coordinator (m/f/d) to join the Integrated Facilities Management business line in Zurich.

Your tasks:

• Act as the Workplace Services representative for the Zurich office community, support, guide and enable the team for a productive workday in the office
• Manage any employee request submitted through customer internal ticketing tool, Slack, email or face to face, guide, answer or advise as required
• Build a strong partnership with our Serviced Office Providers to ensure smooth operations, adherence to Salesforce standards and service quality within budget
• Conduct Event Space bookings, support and guide the event requestor in the event planning 
• Source, engage and coordinate Catering and other even vendors such as AV companies, furniture and equipment rental or service or entertainment provider
• Oversee the service delivery of different vendors and act as single point of contact for the event host
• Keeping our employees and customers - save and secure - ensure compliance to all Swiss and customer access control, security and health & safety regulation
• Build and maintain a list of catering suppliers and other vendors, to allow variety and flexibility for any catering and event request
• Ensure any dietary requirements, food allergies, personal preferences of VIP’s and our sustainability values are being taken into consideration 
• Guest Services & Hospitality: Work with the Serviced Office Provider's Reception staff to ensure an excellent welcome for our employees, guests, and visitors according to agreed Service Level
• Mail handling for all Swiss Legal entity including stakeholder documents and personal post for other location except Zurich
• Collaboration with WPS lead,  implement and maintain Salesforce procedures and standards
• Conduct spend tracking and invoice handling for the Workplace Services Operations in Switzerland 
• Act as Space Champion ensuring data accuracy of our space and facility data
• Welcome and provide orientation to New Hires
• Share on and off-boarding information with the Serviced Office Provider
• Supervise the mail handling in collaboration with the Service Provider (handling, redirection, etc.) for our Zurich’s Office
• In cooperation with the Swiss WPS Lead,  document and participate in monthly KPI meetings with Serviced Office Provider to provide ongoing feedback on service delivery, follow up on pending facility maintenance topics and receive latest updates on any changes planned by the center
• In partnership with the Corporate Security team, ensure all Salesforce employees, Serviced Office Provider staff and visitors comply with Salesforce's Security standards on visitor sign-in, access control, data protection, etc.
• Build and maintain strong relationships to local office communities and stakeholders like Hub leads, Executive Assistants and other internal function’s locally and across EMEA

Your profile:

• Minimum 3 years of experience in office management and/or in the field of hospitality 
• Experience in the coordination of service delivery, preferable including vendor management
• Excellent communication and team player skills - fluent in German and English in spoken and written form
• Polite and confident with a great deal of patience, passionate about service, helping and working with people
• Can-Do attitude, always willing to go the extra mile
• Affinity for using innovative software like Google, Quip and Salesforce applications
• Ability to work in a fast-paced, dynamic environment and meet deadlines
• Excellent multi-tasking, project management and (self-) organizational skills

Our offer

• Creative freedom for tasks and projects

• Active exchange in the global industry network

• Working together at eye level

• Space for personal growth, not only for work

• Acknowledgement of achievements - also monetary benefits

• The opportunity to enhance your skills and advance your career locally as well as regionally

Help shape JLL

We look forward to receiving your application, stating your earliest possible starting date and your salary expectations.

Please understand that paper applications cannot be accepted and, due to reasons of data protection, will be destroyed.

Jones Lang LaSalle SE

Your contact:
Marta Marunchak
E-Mail schreiben

#LI-MM4

Location:

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements.  We’re interested in getting to know you and what you bring to the table!

Jones Lang LaSalle (JLL) ist, zusammen mit seinen Tochter- und Beteiligungsgesellschaften, ein weltweit führendes Unternehmen für Immobilien- und Investment Management Dienstleistungen. Wir übernehmen die Verantwortung für den Schutz der, uns zur Verfügung gestellten, personenbezogenen Daten. Im Allgemeinen sind die personenbezogenen Daten, die wir von Ihnen erfassen, für die Zwecke der Verarbeitung im Zusammenhang mit dem Einstellungsprozess von JLL bestimmt. Wir sind bestrebt, Ihre personenbezogenen Daten mit einem angemessenen Sicherheitsniveau zu schützen und so lange aufzubewahren, wie wir sie aus legitimen geschäftlichen oder rechtlichen Gründen benötigen. Wir werden Ihre Daten anschließend sicher und geschützt löschen.

Mehr Informationen zur Aufbewahrung und Verarbeitung Ihrer persönlichen Daten finden Sie unter Candidate Privacy Statement .

Weitere Informationen finden Sie auf den länderspezifischen Karriereseiten.