Executive Assistant 80-100%

Together with our customers, we combine the real and digital worlds

With technology, software and services for smart buildings, we transform the everyday for everyone. By combining the real and digital worlds, we empower our customers to reach their decarbonization goals, lower their operating costs and create world-class occupant experiences for their people. It's not just about improving buildings, it's about creating efficient, safe, adaptable and sustainable environments, which improve the way the world lives and works

The digital transformation of buildings is a fast-changing, dynamic sector, and it needs more than just great technology - it needs great people, too. We know a business only thrives if its people are thriving, so at Siemens we put our people first

For this role, we are seeking someone with a passion for sales, people and customer oriented, who is ready and eager to work and collaborate in a dynamic cross-functional, global environment

As an Assistant, you are the organizational talent of your department and we offer you a platform where you can exchange ideas with other Assistants. As a member of the community, you will have the opportunity to acquire further knowledge and to exchange and network with colleagues and experts from all over the world

Our shared journey could take you anywhere...where would you like to go?

Job Location:Zug - Switzerland

The Role

As an Executive assistant your mission will be to support the Head of SI B SW and his Team as part of a growing business with exciting challenges and opportunities for development within a collaborative and inclusive environment in the heart of Zug

Your new responsibilities

Assistance to the Head of SI B SW + Team Support in:

• All administrative and organizational matters
• Support in day-to-day operations e.g. calendar, business trip planning and expense management, etc. with a good sense of prioritization
• Independent preparation of workshops and client meetings including pre- and post-processing
• Correspondence in English and in German with internal and external partners
• Processing of internal and external orders and responsibility for invoice approval
• Set up interviews with internal and external candidates
• Organizing events and workshops, like Building X Day and other team events incl. catering
• Support for team members on travel and organizational related questions
• Prepare travel expense reports, control the expense reports of direct reports
• Time management in WebCats
• Serve as the single point of contact for team events and meetings
• Support and, at times, manage small to medium projects based on organizational needs and professional development interests
• Act as a liaison, communicating effectively with internal and external stakeholders at all levels
• Support for team member onboarding and off-boarding
• Handle sensitive documents with the utmost confidentiality and discretion
• Coordinate and manage special projects and initiatives as assigned
• Assist in the preparation and follow-up of meetings, including tracking action items
• Dealing with authorities Embassies, Immigration office, Tax Office, Customs Declaration, etc

Your talents and experience

• Several years of experience as an Executive Assistant or similar role in an international organization
• Have extensive experience supporting C-Level management team and are proficient in international communication
• Have a secure handling of MS Office products
• Proactive and forward-thinking way of working, including the ability to keep an overview of tasks and to recognize and prioritize them
• At ease in a fast-paced, dynamic environment and loves to work in a multi-cultural and international environment
• Confident and communicative appearance on an executive level, as well as a reliable and confidential way of working round off your profile
• Proficient in English and in German (speaking and writing)

Olger
Talent Acquisition Partner

Information for recruitment agencies: Siemens is not accepting applications from recruitment agencies for this position. Thank you for your understanding.