Global Executive Administrative Assistant

Icebreaker and Smartwool are looking for an highly motivated and proactive Global Executive Administrative Assistant (Smartwool & icebreaker) to join our team based in Stabio, Switzerland.

Our portfolio’s purpose is to transform the synthetic performance apparel category with merino-based, responsible product and brand solutions.

Let’s Talk about the Role

In this role as Global Executive Administrative Assistant, you will be in charge to support the Smartwool and icebreaker Global President, together with ad-hoc support to the wider Leadership team.

You will play a key role in supporting our team and ensuring the smooth running of our operations. Above all, you will be the global cultural ambassador and make sure that the teams feel connected globally to the values of the brands. Our ideal candidate will be able to work well under pressure, build networks in a global matrix and have excellent communication skills. If you're passionate about providing exceptional administrative support, work on brand projects, love to grow the vibe of a global organization and are looking for an exciting new opportunity, we want to hear from you! You will assume a business support role, taking over administrative, organizational, and Go-To-Market operational-related tasks.

How You Will Make a Difference

You will achieve this by:

• Perform a variety of administrative tasks and support Global President, including but are not limited to managing calendars, working on presentation decks, travel management and preparing expense reports.
• Support GTM organization inter departmental activities during Season Launch.
• Support in planning and managing Brand events, including sales, conferences, and employee social events.
• Support the Leadership Team, when needed, in the organization of travels (in terms of: accommodation, booking flights, transfer arrangements…).
• Facilitate guest visits including travel arrangements.
• Maintain the President’s calendar, including scheduling meetings, appointments, speaking engagements, and travel arrangements. Exercise discretion in committing time and evaluating needs.
• Attend key meetings and take notes of discussion; prepare the initial draft of minutes and summaries. Organize and prepare for meetings, including gathering documents and attending to logistics of meetings.
• Determine priority of matters of attention for the President; redirect matters to staff to handle, or handle matters personally, as appropriate. Keep the President and brand leadership team advised of time-sensitive and priority issues, ensuring appropriate follow-up.
• Provide assistance, in drafting and reviewing communications, memos on President’s behalf.

Skills for Success

• The ideal candidate is both approachable & respectful, comfortable with new technology, virtual meeting platforms and scheduling systems. Considering the culture of ownership and accountability of our Brand, this person should be comfortable taking the initiative when faced with administrative decisions.
• Flexible and dynamic person, being able to work in a dynamic environment on a multitasking role.
• At least 3 years of experience as a service / brand assistant & coordinator.
• The role required to be well-organized, have great time management skills and be able to act without guidance contributing to the efficiency of our business by providing personalized and timely support to executive members.
• Excellent communication skills, for welcoming and supporting the requests from internal employees and visitors.
• Excellent ability to build and maintain trusting relationships with peers and stakeholders.
• Outstanding organizational and time management skills, creative and willing to take work independently.
• Must have strong writing and review skills, skills in PowerPoint presentation and MS Office.
• Must have English proficient knowledge.
• Discretion and confidentiality.

About VF

VF is a global apparel company connecting people to the lifestyles they cherish through our family of iconic brands. At the heart of our journey lies our purpose: We power movements of sustainable and active lifestyles for the betterment of people and our planet. This is our purpose. It’s the reason we come to work every day. Our purpose unites us and leads us to pursue our goals, together. This is our calling. Learn more at vfc.com

What’s in it For You

We’re in the business of unleashing human potential, driven by the ideas, energy and commitment of our people. That’s why we offer comprehensive benefits that encourage mental, physical and financial well-being for all VF associates. When it comes to benefits, we’re the total package.

• A supportive feedback-based culture where respect and integrity guide us in what we do
• An inclusive international environment where people of diverse backgrounds, lifestyles and nationalities love working together
• Be part of an iconic lifestyle brand in a multi brand, multi countries organization
• On site gym offering health and well-being initiatives
• A discount card with 50% on all VF brands
• Break out areas offering complimentary hot drinks

Free to Be, Inclusion & Diversity 

As a purpose-led, performance driven company, we strive to foster a culture of belonging based on respect, connection, openness and authenticity. We are committed to building and maintaining a workplace that celebrates the diversity of our associates, allowing them to bring their authentic selves to work every day.

As an equal opportunity and affirmative action employer, VF is committed to support disadvantaged groups whilst providing equal opportunities for both VF associates and applicants alike.