Executive Assistant, Enterprise Systems and I&T Program Management Office

The Opportunity:

This is an administrative opening supporting CSL's Vice President, Enterprise Systems & Processes, and Executive Director, Portfolio, Program, & Project Management, and their senior team members. You will have the ability to leverage technology for efficient processes. This is a hybrid role, which offers a combination of an onsite and remote work schedule.

The Role:

• Coordinate and ensure efficiency in calendar management per senior leader's needs. Act as scheduling "gatekeeper" and "gateway" role, works closely with other cross-functional executive administrative assistants.
• Manage appointments, schedules and travel arrangements including itineraries to make best use of time.
• Screen and respond to incoming correspondence, inquiries and phone calls and external visitors to the site.
• Able to interact with diplomacy and emotional intelligence at a high-level to vendors, executives, and other staff.
• Create and edit documents, spreadsheets, and presentations; prepare reports, meeting minutes and expense reports.
• Prepare agendas for staff meetings, town hall meetings, capture meeting minutes/track action items and follow up with team.
• Gather and compile information for use in documents such as memos/letters, reports and presentations.
• Manage files and processes for purchase order entry and monitoring as needed.
• Monitor and track expenditures in specified cost centers to ensure activities are conducted within established forecasts and budgets.
• Remain knowledgeable of department policies.
• Provide travel arrangements within the Concur system as appropriate.
• Prepare monthly expense reports for review and submission as appropriate.
• Coordinate meetings or conferences, locally and globally, including controlling the event budget as applicable. This includes travel and on-site coordination.
• Coordinate internal/external event planning logistics and contracts for workshops and meetings.
• Manage office requirements such as filing, supply management, generate announcements, reports, timeline, graphs, and presentations as requested.
• Work collaboratively as part of the global I&T Executive Assistant team, focused on increasing effectiveness of our executives and operating with an enterprise mindset. Provide back-up support for I&T Executive Assistants as needed.
• Ad hoc support: as required by team.

Your Skills and Experience:

• Degree in Business Administration/Secretarial studies preferred.
• 5+ years' administrative support experience to sr. executives including strong knowledge of Microsoft 365 Applications to include Microsoft Teams and SharePoint.
• Knowledge of business operations of a global corporation.
• 1+ years of experience with SAP Concur preferred.
• Ability to work across a range of countries and cultures.
• Ability to work with industry thought leaders.

Our Benefits

CSL employees that work at least 30 hours per week are eligible for benefits effective day 1. We are committed to the wellbeing of our employees and their loved ones. CSL offers resources and benefits, from health care to financial protection, so you can focus on doing work that matters. Our benefits are designed to support the needs of our employees at every stage of their life. Whether you are considering starting a family, need help paying for emergency back up care or summer camp, looking for mental health resources, planning for your financial future, or supporting your favorite charity with a matching contribution, CSL has many benefits to help achieve your goals.

Please take the time to review our benefits site to see what’s available to you as a CSL employee.

About CSL Behring

CSL Behring is a global leader in developing and delivering high-quality medicines that treat people with rare and serious diseases. Our treatments offer promise for people in more than 100 countries living with conditions in the immunology, hematology, cardiovascular and metabolic, respiratory, and transplant therapeutic areas. Learn more about CSL Behring .

We want CSL to reflect the world around us

As a global organization with employees in 35+ countries, CSL embraces diversity and inclusion. Learn more about Diversity & Inclusion at CSL.

Do work that matters at CSL Behring!