HR Assistant & Office Manager 80-100%
Key information
- Publication date:09 January 2025
- Workload:80 – 100%
- Contract type:Unlimited employment
- Language:German (Native language), English (Fluent)
- Place of work:Hardturmstrasse 103, 8005 Zürich
We are looking for new teammates! Do you love Pets! Come join us in our mission to improve animal health!
This is us
Our purpose is to prevent and monitor animal diseases offering innovative, quick and high-quality diagnostic solutions. As a company of the listed VIMIAN Group, INDICAL is part of a global network of innovation-driven companies with a shared passion for improving animal health. INDICAL benefits from the global strength of the VIMIAN Group and the agility of a start-up company. Directly covering 18 countries, we are represented in over 160 countries, and we are a rapidly growing, profitable science-based company. Our core values are fairness, impact, passion and trust. We have an ambitious, frank and informal culture, in which everyone’s opinions and ideas count.
To strengthen our position in market and to accelerate the success of our fast-growing company, we are looking for a HR Assistant & Office Manager for our office in Zurich
Your team
- You work in a small international and multicultural team support the HR Manager and independently manage the HR and office administration of the Zurich site.
- Your workplace is based in our office in Zurich
Your mission
Support the HR Business Partner in all HR matters.
- HR Administration (HR Life Cycle) as well as updating HR Policies
- Responsible for the HR Administration of EMEA Sales Employee (Incl. Contract Management, Workmotion)
- Manage the onboarding of new Hires in Zurich and EMEA (Sales Employees) and coordination of Introduction sessions
- Absence management and updating and maintaining employee records and trackers
- Coordinate employee training records as well as create training agreements where relevant
- Editing and publishing vacancies on various platforms, Coordinating Interviews, responsible for organizing trail workdays and all related processes
- Responsible for Well Being Initiatives
- Undertake projects, as requested such as several Events (Xmas Event, Sommer Event, etc.).
- Point of contact for inquiries from the HR team in the USA
- Preparing HR analyses and statistics, responsible for accident and illness reports
Office Management
- First point of contact for all office issues at the Zurich location, from ordering consumables and office materials, office design to other administrative tasks
- Filing of work equipment (global; incl. mobile phones, Laptops, etc.), incl. responsibility for IT Access and Organization
- Responsible for the Leasing Management
- Set up meetings & coordinate internal and external visits (booking rooms, scheduling
- calendar entries, setting up internal/external videoconferences as well as travel bookings
- Credit card & fleet management as well as managing the company travel expenses
- Planning and organizing internal and external events and workshops, such as customer events
- Close cooperation with other colleagues from other departments, also across locations and countries
Your skills and professional experience
- At least 2 years of professional experience in HR & office management, team assistance, or in a comparable position
- Minimum of a commercial degree with further training in HR
- Strong organizational skills
- Outstanding social competence and communication skills
- Seek new challenges and opportunities to learn, improve, and apply knowledge in daily tasks
- IT Flair
- Very good knowledge of German and English
- Routine in the use of the entire MS Office package
We offer you
- A diverse field of activity in a dynamic SME with a refreshing spirit
- Flat structures and fast decision-making
- In an international environment, a young team that appreciates open, cooperative exchanges and supports each other
- The opportunity to take responsibility, help shape and implement solutions
- Conditions of employment in line with the market and opportunities for further personal development
- A workplace in the city of Zurich with good public transport connections
We are looking forward to receiving your informative application including a motivation letter per email to Write an email
Contact
- Patricia KälinWrite an email
