Tasks:

• Acting a support for daily, short notice admin tasks such as ad hoc meetings, distribution list maintenance, act as a share point access approver, support on HR / recruiting tasks, hotel and travel booking for key stake holders, replying to Nexus Admin Inbox requests, visa requests, invitation letters and data filing.
• Acting as a workshop organization support: supporting workshop organization (requirements evaluation, working with agencies & procurement, helping with hotel and workshop logistics as well as preparing workshop documentation and print outs (e.g. lanyards etc.)
• The position requires a highly flexible personality being able to cope with constantly changes tasks in an agile digital transformation program being stress resilient and willing to sometimes walk the “extra-mile”
• The applicant should be able to travel regularly to offsite workshop being able to support the program team (130 people) during workshops on site if required (up to 3 weeks / 6 times per year)
• It needs to be clear that this is not a peer position to the Nexus Admin Assistant but that the support is reporting to the Nexus Admin Assistant receiving tasks from their supervisor as well as from other Nexus stakeholders
• As Nexus is a super-fast paced project, the applicant needs to have quick perception and prompt execution skills
• Languages: English and German fluent

Skills:

• Proficiency in ARIBA PO

• First-class communication, organizational, and analytical skills with a highly developed ability to work independently
• Consistently delivers highly accurate and timely work.
• Capability to handle various tasks simultaneously without compromising on quality

• Advanced proficiency in MS Office Suite (Outlook, Word, PowerPoint, Excel) understanding of other office management software (SAP, SharePoint, MS Teams)

Interested? Don't miss this great opportunity and apply today!