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Executive Assistant and Office Management (60%)

Key information

  • Publication date:16 December 2024
  • Workload:60%
  • Contract type:Unlimited employment
  • Language:German (Native language), English (Fluent)

Quantica Capital AG is a Swiss based systematic investment manager founded in 2003. It is a research and technology-driven firm specialized in capturing price-based market inefficiencies in the most liquid global financial and commodity markets. It is serving a global institutional investor base across North America, Europe, and Asia.

This role requires full on-site presence, and remote work options are not available for this position.

 

Mission: Support the team by ensuring the smooth operation of the office and effectively managing a diverse array of administrative, HR and compliance responsibilities, contributing to the overall efficiency and success of the company.

Key Responsibilities

  • Management of day-to-day office operations, including reception duties, correspondence, and office supply management.
  • Plan and organize events and coordinate travel arrangements
  • Manage monthly and quarterly invoicing processes
  • Support expenses claim management and reconciliation
  • Provide administrative support to management and business teams
  • Assist in the recruiting process and coordinate HR-related tasks with management
  • Collect and organize documents to respond to Due Diligence Questionnaire requirements
  • Handle compliance requests in close collaboration with the COO
  • Coordinate the compliance approval process for business travels outside Switzerland
  • Assist with ad-hoc projects and tasks as needed

 

Your profile

  • Completed commercial education (KV) or maturity
  • Ideally, experience working with a financial institution
  • Strong command of English and German, both written and spoken, is essential
  • Proficient in the MS Office suite
  • High level of confidentiality and a passion for administrative tasks
  • Strong organisational skills with a versatile, committed and motivated approach
  • Client-orientated with an innovative mindset
  • Eagerness to take on greater responsibility as part of your personal and professional growth in this evolving role

 

Why join our team?

  • Systematic asset management specialist operating on a global scale with attractive offices in the heart of Zurich
  • Unique opportunity to work in a dynamic, fast-paced environment, where your contributions have a direct impact on the company’s success
  • Gain hands-on experience in a collaborative and innovative setting that values both individual and collective success

Contact

  • Françoise Lang
    Write an email
  • Quantica Capital AG