(m/f/d) TRY & HIRE - Front and Back Office Coordinator 100%

Our client is a well-established international company operating in the financial services sector.

Missions

Receptionist tasks:

• Welcome and assist visitors and external providers.
• Answer and manage telephone calls, filtering as needed.
• Ensure conference rooms and the cafeteria are clean and presentable.
• Manage parking spaces and distribute access badges.

Office Support & Facility Management:

• Handle incoming and outgoing mail and parcels, ensuring proper distribution within the company.
• Organize courier services and deliver items to the post office when necessary.
• Coordinate and oversee daily building-related tasks with external suppliers.
• Ensure availability of office supplies such as water, coffee, and stationery.
• Perform daily checks of printers and replenish paper as needed.

Personal Assistant:

• Provide administrative support to managers and directors as requested.
• Review and edit texts and presentations, including translating documents into English when required.

Backup Tasks:

• Manage travel bookings and modifications for the entire company.
• Assist with expense reports, ensuring completion and follow-up.
• Prepare materials and presentations for board meetings.
• Offer administrative support to the C-level executives.

Profil du candidat

• Degree from a hospitality school.
• Professional experience in the hospitality industry, ideally in high-end or luxury hotels.
• Fluency in English and French, with excellent written and verbal communication skills in both languages.
• Proficient with technology and computer tools, with the ability to troubleshoot basic office IT issues.
• Excellent interpersonal skills, with a strong focus on service and customer relations.
• Team-oriented mindset with a high sense of accountability.
• High emotional intelligence and a strong sense of discretion.

Conditions et Avantages

Outstanding work conditions; excellent work atmosphere and team; strong recognition; variety of tasks; stable company.