Executive Secretary

Job Offer: Executive Secretary (80%-100%)

Location: Zurich

Starting date: January 2025

About Us:

Pazzi is a rapidly growing tech startup revolutionizing the fast-food industry through autonomous restauration. By blending cutting-edge technology with our passion for delivering high-quality food and service, we are redefining the dining experience. With ambitious goals to establish a global presence across European and international markets, we are at the forefront of innovation in the food sector.

As part of our exciting journey, we are seeking a dedicated Executive Secretary (80%-100%) to support our leadership and team in achieving these ambitious goals.

Your Role

As an Executive Secretary, you will play a vital role in ensuring the smooth operation of our administrative, HR, office management, and support functions. Your responsibilities will include:

Administrative

- Gathering invoices and other documents, ensuring accurate record-keeping and file updates.

- Managing office expenses and tracking company spending.

- Collaborate with external companies for financial accounting. 

- Keep track and update databases, maintain records and files. 

Human Resources

- Supporting the first stages of recruiting, including scheduling interviews and communicating with candidates.

- Assisting with employee onboarding, including setting up IT accounts and workspaces.

Office Management

- Handling correspondence and ensuring timely responses.

- Maintaining functional office equipment and troubleshooting minor issues.

- Managing orders for office supplies and ensuring materials are stocked.

Assistant Responsibilities

- Drafting, proofreading, and editing various documents with precision.

- Take minutes during meetings and coordinate follow ups.

- Coordinating travel arrangements for staff and stakeholders, including booking flights, accommodations, restaurants, and transport.

- Taking minutes during meetings and distributing them to relevant stakeholders.

- Providing ad-hoc support to the team as needed.

What We’re Looking For

- A positive attitude and the flexibility to adapt to changing priorities.

- We are looking for a proactive, organized, and detail-oriented individual with excellent communication skills. The ideal candidate will have:

- Proven experience in a similar role, ideally within a fast-paced environment.

- Strong organizational skills and the ability to multitask effectively.

- Excellent written and verbal communication skills in German and English. French and other languages are a big plus.

Why Join Pazzi?

At Pazzi, you’ll be part of a forward-thinking team that is shaping the future of the food industry. We offer:

- A dynamic and collaborative work environment.

- The opportunity to work with cutting-edge technology in an innovative industry.

- Competitive compensation and benefits.

- Room to grow with us as we expand globally.

How to Apply

If you’re excited to contribute to Pazzi’s mission and think you’d be a great fit, we’d love to hear from you! Please send your application through the link provided : https://7t3jfddqp0m.typeform.com/Pazzisecretary

All other applications will not be considered.