Executive Assistant 80 – 100% (f/m/d)

The opportunity

Are you a highly organized and internationally minded professional looking for a dynamic role in a global setting? We are seeking an Executive Assistant to support five Function BU Leaders in our BU Grid integration.

This position requires someone who can effectively prioritize tasks and manage multiple responsibilities within an international and collaborative environment.

How you’ll make an impact

• Coordinate and book travel arrangements for 5 Function BU Leaders, ensuring smooth and efficient travel plans

• Manage the calendars of the BU Leaders, schedule meetings, and book rooms at the Zurich HQ, ensuring all logistics are handled seamlessly

• Plan and execute workshops, including liaising with local suppliers, arranging catering, sending invitations, and ensuring all details are covered for successful events

• Provide administrative support for face to face and virtual meetings, including preparing materials, taking minutes, and following up on action items

• Manage and protect sensitive business and personnel information with the utmost confidentiality and discretion

Your background

• Proven experience in planning and executing events, with a keen eye for detail and the ability to manage multiple tasks simultaneously

• Excellent verbal and written communication skills, with the ability to interact effectively with stakeholders at all levels

• Strong organizational skills, with the ability to plan and prioritize tasks to meet deadlines

• Experience in managing relationships with various stakeholders, ensuring their needs are met and expectations are managed

• Demonstrated ability to handle confidential information with discretion and professionalism

• A solid track record of experience in a similar role, providing high-level administrative support

• Proficiency in English is required, and knowledge of German is desirable

More about us 

Our flexible working practices help you optimize personal and business performance while creating an environment where all employees can develop their skills and grow.