Administrative Assistant (f/m/d)

Administrative Assistant (f/m/d) - gDrives / Suite /German / workspace / executive

Project:
For our customer a big pharmaceutical company in Basel we are looking for a highly qualified Administrative Assistant

Background:
We're excited about the possibility of you joining our Legal Operations Enabling department. Are you ready to make a significant impact by offering administrative and coordinating support for senior leaders, handling special and organizational tasks, in a role that values confidentiality and critical thinking? If this sounds like your next career move, we are eager to receive your application!

The perfect candidate has a commercial background and more than 5 years experience in administrative assistance. Additionally, the person enjoys working efficiently and can handle highly confidential information. Furthermore, the candidate is tech-savvy and can communicate excellently in English.

Tasks & Responsibilities:

• Supports assigned leaders and teams with a variety of advanced and complex administrative and operational activities including but not limited to scheduling and coordinating onsite/offsite meetings and/or events
  • Manage the agenda of the leader(s), according to best practice time management principles and coordinates domestic/international travel and conference calls
  • Manage Intranet and gDrives and assists with filing and organization of information
  • Provides support on editing and formatting executive-level presentations and reports
  • Serves as the "go-to-person" for general operational or administrative inquiries, requiring exceptional knowledge of departmental and organizational policies and procedures
  • Supports the training and onboarding of new staff in administrative processes, systems, practices and tools as well as supports project work, planning and organization of meetings and events
  • Partners with other personal assistants and team members on a routine basis and provides backup support to leadership, demonstrating flexibility, adaptability and positive demeanor in the face of change; provides backup support to teams outside of own work area and across functions, as necessary
  • Promotes new ways of working, improvements in work processes and fosters an exchange of ideas and support among colleagues

Must Haves:
• Commercial diploma or equivalent qualification
• Min. 5 years extensive administrative assistance experience, including executive support
• Proficient in navigating resources and contacts efficiently and proven track record in handling highly confidential information effective, furthermore eagerness to learn, problem-solve, and contribute to business success and the community
• Tech-savvy and adaptable to new digital tools and Proficiency in Google Workspace/Suite and MS Office
• Strong relationship-building skills and excellent verbal and written communication skills, fluency in English
• Strong partnering, negotiation, influencing and interpersonal skills and strong organizational and planning skills with attention to detail
• You enjoy working with a global team, are flexible and also available as needed outside of normal working hours

Nice to Have:
• German

Reference Nr.: 923815SGR
Role: Administrative Assistant
Industry: Pharma
Workplace: Basel
Pensum: 100%
Start: 16.12.2024
Duration: 10++

Deadline: 24.11.2024

If you are interested in this position, please send us your complete dossier via the link in this advertisement. If this position does not fit your profile and you wish to be considered for another position directly, you can also send us your dossier via this ad or to jobs[at]itcag[dot]com.

Contact us for more information about our company, our positions or our attractive Payroll-Only programme: +41 41 760 77 01.

About us:

ITech Consult is an ISO 9001:2015 certified Swiss company with offices in Germany and Ireland. ITech Consult specialises in the placement of highly qualified candidates for recruitment in the fields of IT, Life Science & Engineering.

We offer staff leasing & payroll services. For our candidates this is free of charge, also for Payroll we do not charge you any additional fees.