Office Manager Part-time
Auf einen Blick
- Veröffentlicht:21 November 2024
- Pensum:60 – 80%
- Vertrag:Temporär
- Sprache:Deutsch (Fortgeschritten), Englisch (Fortgeschritten)
- Arbeitsort:Zurich
For our client, an international asset management firm, Swisslinx is looking for an Office Manager to join the team in Zurich on a part-time capacity (60 - 80%). As part of a small team, you would be responsible for all office services and support the country head on various organizational and administrative tasks.
This would be a maternity leave cover for 7-8 months with a start date in January or February 2025.
Your Role:
* Welcome visitors to the Switzerland Office and ensure necessary meeting room arrangements are in place
* Ensure all invoices within the business are processed and paid in a timely manner using Oracle
* Coordinate and schedule meetings, telephone conferences, and video calls (internal and external) in collaboration with the local executive assistant
* Oversee and maintain building standards across the office (e.g. maintenance issues, cleanliness, catering, AV etc.) assist in coordinating repairs, cleaning requests through third party providers
* Manage appropriate stock levels to ensure all necessary supplies and goods are available
* Handle all incoming and outgoing mail for the Switzerland Office
* Provide admin support to members of the local team (manage travel / accommodation requests)
Your Profile:
* Prior working experience as an office manager or assistant is required, preferably within the financial services sector
* Fluent German and English (min. B2 for both languages)
* Strong organizational skills with a proactive approach
* High costumer service orientation and ability to professionally communicate with clients and guests
* Experience working with Oracle would be an asset
Your Benefits:
* Flexible working model with the possibility to work from home
* Enjoy a central working location near Zurich HB
* Gain experience working for a reputable international asset manager
If you are intrigued by this opportunity and eager to learn more about the role and company, we encourage you to apply.
This would be a maternity leave cover for 7-8 months with a start date in January or February 2025.
Your Role:
* Welcome visitors to the Switzerland Office and ensure necessary meeting room arrangements are in place
* Ensure all invoices within the business are processed and paid in a timely manner using Oracle
* Coordinate and schedule meetings, telephone conferences, and video calls (internal and external) in collaboration with the local executive assistant
* Oversee and maintain building standards across the office (e.g. maintenance issues, cleanliness, catering, AV etc.) assist in coordinating repairs, cleaning requests through third party providers
* Manage appropriate stock levels to ensure all necessary supplies and goods are available
* Handle all incoming and outgoing mail for the Switzerland Office
* Provide admin support to members of the local team (manage travel / accommodation requests)
Your Profile:
* Prior working experience as an office manager or assistant is required, preferably within the financial services sector
* Fluent German and English (min. B2 for both languages)
* Strong organizational skills with a proactive approach
* High costumer service orientation and ability to professionally communicate with clients and guests
* Experience working with Oracle would be an asset
Your Benefits:
* Flexible working model with the possibility to work from home
* Enjoy a central working location near Zurich HB
* Gain experience working for a reputable international asset manager
If you are intrigued by this opportunity and eager to learn more about the role and company, we encourage you to apply.
By applying for this position, I consent to the Swisslinx Group of companies:
- storing my personal information (including name, contact details, Identification and CV information etc.) on their internal or external servers for the purpose of informing me of potential employment opportunities
- using my personal information or
- supplying it to third parties upon express consent for the purpose of informing me of potential job opportunities
- transferring where applicable my personal information to a country outside the EEA/EFTA
I also hereby agree to the Swisslinx privacy policy (http://www.swisslinx.com/en/legal/privacy-policy) and Terms of Use (http://www.swisslinx.com/en/legal/disclaimer)
