Your tasks

• Schedule meetings within 24h after meeting requests came in, ensure time slots are not double booked and time for travels between meetings can be achieved
• Prepare meetings and follow up on action items
• Do meeting minutes and prepare agenda
• Do expenses and ensure all invoices get paid within the requested time
• Book travels and plan trips
• Do research on focus topics and brief the executive
• Organize events, speakers, venues, catering when needed
• Keep track of all deliverables in the team and ensure they get delivered
• Prepare keynotes or public appearances, do research and polish slides

Your profile

• 10+ years of experience as an executive assistant to a C-Level executive
• Exceptional communication skills verbally and written in English, preferably also in- German, Eastern European languages are a plus
• You thrive on providing exceptional service and support to your boss and her team
• You demonstrate impeccable attention to detail and have very good problem-solving abilities
• You are used to a fast-paced work environment and capable to work under pressure, with high standards of service and initiative
• You have a great eye for design in order to create professional looking slides and documents
• You are a self starter, capable to deliver tasks to highest satisfaction without significant guidance

• Please submit your resume, certificates, references and one or two presentations that you recently created. After checking your documents, there will be a first call for initial clarifications, questions and to make an appointment
• You will have a video call with Petra Ehmann, your potential boss and our Chief Innovation & AI Officer as well as Corinne Geu, HR Business Partner (duration approx. 30-45 minutes)
• You will then have an on-site interview

Corinne Geu
HR Business Partner

+41 44 259 89 64