Facilities Manager

JLL empowers you to shape a brighter way.  

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

Job Summary

The Facilities Manager will report into the Regional Facilities Manager. The Facilities Managers main responsibility is to assure the daily site Facility Management of the office, manage the local budget within the defined financial framework and achieve the aligned saving targets for the account.

• Develop, gain, and implement the Best Practice/ Building Operation Plan for assigned portfolio.
• Work with the Financial Manager to prepare the final budget documentation/plans and administer the works to ensure budget compliance.
• Planning and budgeting of internal fit out works and technical installations.
• Inspect facilities and equipment to determine extent of service and equipment required. Recommend, justify, develop and coordinate with the Client team, projects that enhance the value of the office buildings.
• Arrange for maintenance, upkeep, or reconditioning of facilities as specified in the operating procedures, the management plan and/or management services agreement and of leased premises as dictated by lessee's agreement.
• In conjunction with the Procurement Specialist, competitively bid and prepare all service contracts to assure high quality and cost-effective services. Assemble and analyses contract bids, submit recommendations and prepare the standard form contract agreement for the Account Director for execution.
• Act as primary contact for assigned site’s contractors and vendors.
• Maintain role as primary contact for service requests generated by the client’s staff.
• Proactively meet with Client’s local Management on scheduled basis. Communicate regularly with the client’s Management and staff, providing necessary support and information on the status of all areas under his management.
• Approve purchases of supplies and equipment for use at managed office buildings.
• Contract for services as described within the operating budget, management plan and/or management services agreement.
• Ensure that all defined services are completed in accordance with all operating procedures, statuary requirements, and within the Health and Safety guidelines.
• Proactively involved in ensuring that services are reviewed, and refinements made to enhance FM services across the assigned portfolio.
• Develop a close working relationship with all of the vendors under his/her control to ensure that they fully understand the Client culture and are made to feel part of the team delivering a high-quality service.
• Manage a team of receptionists and an Office Services Coordinator/ Building Operations Coordinator, including allocating resource, delegating workload, ensuring adherence to best practices etc. (roles not present on every site).
• General administration of department, (holidays, training, performance reviews etc.).
• All additional duties commensurate to the level of the role

Location:

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements.  We’re interested in getting to know you and what you bring to the table!

Jones Lang LaSalle (JLL) ist, zusammen mit seinen Tochter- und Beteiligungsgesellschaften, ein weltweit führendes Unternehmen für Immobilien- und Investment Management Dienstleistungen. Wir übernehmen die Verantwortung für den Schutz der, uns zur Verfügung gestellten, personenbezogenen Daten. Im Allgemeinen sind die personenbezogenen Daten, die wir von Ihnen erfassen, für die Zwecke der Verarbeitung im Zusammenhang mit dem Einstellungsprozess von JLL bestimmt. Wir sind bestrebt, Ihre personenbezogenen Daten mit einem angemessenen Sicherheitsniveau zu schützen und so lange aufzubewahren, wie wir sie aus legitimen geschäftlichen oder rechtlichen Gründen benötigen. Wir werden Ihre Daten anschließend sicher und geschützt löschen.

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