Senior Executive Assistant Board Office | 80% - 100%

Directly supporting the Chairman, the EA will serve as the primary liaison for internal and external stakeholders, overseeing board office operations, executive outreach, and key projects. Given the Chairman’s broad commitments, this role requires an exceptionally proactive professional who can anticipate needs and make swift decisions. The ability to handle sensitive matters with discretion, manage multiple priorities efficiently, and drive projects from conception to completion will be essential.
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?The Chairman is a globally accomplished leader with decades of success across major organizations. He values strong character, energy, and positivity in those around him and thrives on long-term, trust-based working relationships built on loyalty and integrity. With a sharp and direct communication style, he appreciates an EA who is equally clear and confident in challenging perspectives when needed. He seeks a proactive individual with intellect, personality, and presence who exudes independent thinking while maintaining ethical and moral integrity. Charming and charismatic, the Chairman fosters an active workplace, expecting his assistant to stay ahead and contribute to success.
 
Your Tasks and Responsibilities
At the core of this role is the expert management of the Chairman’s schedule, priorities, and long-term commitments to ensure maximum effectiveness. You will optimize his schedule by applying your strategic diary management skills and sound judgment while anticipating needs. Success in this role requires an initiative-driven approach to keeping operations running.

• Inbox and Correspondence Management: Draft and handle correspondence and corporate materials with discretion.
• Calendar Mastery: Manage complex global (corporate) calendars with precision, anticipate changes, and dynamically adapt travel plans, optimize the Chairman's schedule for maximum impact.
• Travel Management: Oversee all aspects of business & personal travel (logistics, luncheons, dining, and expenses).
• Organize and coordinate board, committee, and shareholder meetings, and support the planning of AGMs and key governance events.
• Timely distribution of board packs and resolutions. Attend meetings and provide on-site support as needed. Travel is occasional yet predictable, as all external board meetings are scheduled in advance.
• Corporate Record Management: Maintain corporate documents, board minutes, and policies using Board Portal software, ensuring sensitive records are securely stored.
• Document and Report Preparation: Edit and format reports and communications.
• Manage the Chairman’s key relationships and networks; act as a trusted liaison, facilitating interactions and maintaining his high-profile network.

 
Your Qualifications and Attributes

• A commercial degree and/or a bachelor’s degree complemented by further education in executive assistance.
• 10+ years of experience supporting C-suite executives, board members, or investors in a global PLC. Familiarity with corporate governance and regulatory requirements is a plus.
• Excellent time management and prioritization skills, effectively handling multiple projects and competing deadlines.
• Expert organization skills, facilitating the successful planning and execution of corporate events.
• Emotional intelligence, professionalism, strong business ethics, and the ability to handle sensitive matters.
• Solution-oriented and adaptable, thriving in fast-moving situations while confidently navigating shifting priorities.
• Uncompromising attention to detail, ensuring accuracy and precision in every aspect of the role.
• Independent and self-motivated, with a positive «can-do» attitude and confidence in working autonomously.
• Support across time zones, with occasional availability beyond standard hours as part of this trusted collaboration.
• Trusted for discretion and confidentiality, ensuring integrity at all levels.
• Exceptional written and verbal communication skills, with fluency in English and German (C2 level CEFR) required. 
• Proficiency in Microsoft Office and collaboration tools (MS Teams, Zoom); experience in board management software (e.g., Sherpany, Diligent Boards, Brainloop) is considered an advantage.

 
Why Join? 
This is a unique opportunity to work alongside a top executive in a purpose-driven environment that values innovation, collaboration, and excellence. The open corporate culture fosters continuous learning and professional growth, allowing you to become an integral part of an organization dedicated to making a meaningful impact. Our client offers a competitive compensation package tailored to seniority, experience, and qualifications. Employees also enjoy benefits, including access to recreational and cultural experiences, attractive employment conditions, and flexible work arrangements. If you’re ready to step into this role, we would love to hear from you! Please apply by submitting your CV, references, and educational certificates as a single PDF, along with a brief introductory email, to Write an email quoting «SEA-Board ».
Qualified candidates will be contacted for an initial video interview, followed by an online assessment for shortlisted applicants.

Barnickel & Fellows | Talstrasse 58 | CH-8001 Zurich | +41 44 243 86 68