Event Producer - Facilities Lead I

Who we are?

We are a global engagement and marketing agency that, since 1987, has been helping brands, associations, and non-profit organizations solve their main personal challenges through our core expertise: live and virtual events, strategic and digital communications, and community consulting and solutions. We are an independent agency, headquartered in Geneva, Switzerland, with a global presence of 60 offices in 31 countries.

More than MCI, we are MCIers! We are a company made by people, for people. A global marketing and engagement agency, and just as we seek to engage our external clients, we are constantly evolving in the way we care for our most important client: our talents, our MCIers.

• We thrive through diversity: encouraging the autonomy of our talents with respect, transparent leadership, dynamic and diverse teams. We are constantly seeking more talents from diverse groups to enrich our teams.
• We encourage inspiring moments of discovery: welcoming, recognizing, and promoting continuous learning.
• We live for growth: always aiming for new opportunities, engagement, and balance in the quality of life and well-being of our talents. We promote innovation and entrepreneurship: ensuring that each talent is seen, boosting their professional and personal growth.
• We are motivated people, united by MCI’s values and purposes, and even more by the passion and will to make things happen and achieve.

After all, when people come together, magic happens.

Job Description:

Event Project management focused on Facilities (infra structure): client face and report; contact and management of internal and external suppliers; project execution to ensure quality and client satisfaction; organized and committed to deadlines with team and client; Development of presentations (in English and Portuguese) and reports in PowerPoint; interacting and ensuring information flow along team and client.

Role:

• Pair work with PM Master and other workstream leads;
• Quotes management;
• Responsible for all infra structures manners in the whole event (power, internet, water point, etc);
• Internal MCI processes;
• Responsible for event operation plan, execution and management. (Facilities perspective);
• Organize and manage operations processes (schedules, check lists, cash and flow) - Negotiations with vendors, manage deadlines and schedules to be accomplished. Responsible for training and lead on site freelancers. (infra structures perspective);
• Tools: “Airtable”, “Planner”, schedules management. “Planner” control to accomplish the tasks on deadlines (tasks schedule from weekly meetings with client). “Airtable” control to accomplish the tasks on deadlines (tasks schedule with client to team);
• Bring suggestions and ideas to the project respecting the standards that must be accomplished. Bring solutions;
• Help to built and organize the information for Site Visit and Event – Operational perspective.

Job Requirements:

• Experience in Events Management, planning and production– preferable corporate events – Experience in Expo; Experience in pavilion;
• Knowledge in Excel spreadsheet and PPT presentation;
• Advanced English - must be able to conduct a meeting and built a presentation;
• Process oriented – must be an organized person and committed with schedules and deadlines;
• Some knowledge in planning tools, such as Planner;
• Lead vendors interaction and negotiation (Expo and Branding perspectives)

Benefits of being an MCIer:

• 🩺Medical Assistance - Health comes first!
• 🌟Meal/Food Voucher + HO Allowance 👨🏼💻- Dinner, groceries, office supplies, you can choose!
• 🏃🏼♂️Physical Activity and/or Education Allowance 📚– Exercise your body or mind as you prefer!
• 🍼Daycare Assistance – To take care of the little ones!
• 🏆Long Service Awards – Your work is what drives us forward, so thank you! <3
• 💰Profit Sharing (PLR) - for a well-done year, to start another on the right foot!
• 🙆🏽♀️Mental Health – partnerships for psychological and psychiatric support to take care of your mind!

And of course, a break now and then helps recharge the batteries!

• 🎂B-day: a day off in your birthday month to enjoy as you wish!
• 💆🏽♀️Extended Holidays: here we extend all national holidays.

And more! We also have partnerships and discounts on various services! 👀

Aligned with our values, we are committed to ensuring an open and welcoming environment for everyone. Our purpose is to make sure you feel heard here, always!

Complementary information:

• Contract as PJ (salary + perks)
• Start in January/2025
• Home office with at least 2 meetings (sometimes more) per months in the office (Morumbi region). On site during site visits and event.

So, how about becoming an MCIer? Apply now! 😄

Want to know more about our culture and what we do? Check out our website and social media. (Website: wearemci.com/pt | Instagram: @mcibr)