This role is a mixture between an Executive Assistant and a Chief of Staff. You play a key role in supporting the Chief Innovation & AI Officer and ensuring that your boss stays as productive as possible. You do correspondence, schedule meetings, book travels, do expenses and help her prepare meetings or keynote speeches by researching topics, preparing text drafts or polishing slides. You love keeping the inbox clean and the to-do-list checked at the end of every day, and enjoy that your strong attention to detail lets nothing slip through the cracks.
Your tasks
Schedule meetings within 24h after meeting requests came in, ensure time slots are not double booked and time for travels between meetings can be achieved
Prepare meetings and follow up on action items
Do meeting minutes and prepare agenda
Do expenses and ensure all invoices get paid within the requested time
Book travels and plan trips
Do research on focus topics and brief the executive
Organize events, speakers, venues, catering when needed
Keep track of all deliverables in the team and ensure they get delivered
Prepare keynotes or public appearances, do research and polish slides
Your profile
10+ years of experience as an executive assistant to a C-Level executive
Exceptional communication skills verbally and written in English, preferably also in- German, Eastern European languages are a plus
You thrive on providing exceptional service and support to your boss and her team
You demonstrate impeccable attention to detail and have very good problem-solving abilities
You are used to a fast-paced work environment and capable to work under pressure, with high standards of service and initiative
You have a great eye for design in order to create professional looking slides and documents
You are a self starter, capable to deliver tasks to highest satisfaction without significant guidance
Recruiting Process
Please submit your resume, certificates, references and one or two presentations that you recently created. After checking your documents, there will be a first call for initial clarifications, questions and to make an appointment
You will have a video call with Petra Ehmann, your potential boss and our Chief Innovation & AI Officer as well as Corinne Geu, HR Business Partner (duration approx. 30-45 minutes)
You will then have an on-site interview
Do you feel addressed? Then we look forward to receiving your application. We show our colors and are convinced that diversity is an opportunity. Everyone (*all) should be exactly who they are. We create a working environment in which this is possible. For this position we only consider direct applications.