Assistant International Programmes & Advisory Services 100% (F/M/D)

Helvetas is an organization specialized in development cooperation and humanitarian response, anchored in Switzerland. Our vision is a just world in which all people determine the course of their lives in dignity and security, using environmental resources in a sustainable manner.

For our International Programme department and our Advisory Services/ Learning & Innovation team both based in Zurich, we are looking for a dedicated and enthusiastic Assistant to join our organization as per December 1, 2024 or upon agreement.

YOUR MAIN TASKS

In this dynamic role, you will play a crucial part in supporting the International Programmes Department, dedicating approximately 70% of your time to this area. You will also contribute to Learning & Innovation team which forms part of our Advisory Services, utilizing the remaining 30%. This position offers a unique opportunity to engage with diverse projects and making a meaningful impact in our organization.

International Programmes

• General administration for the International Programmes Department, including contracting, procurement, correspondence, travel arrangements, and ad hoc requests.
• Provide comprehensive administrative and secretarial support to the International Programme Directors.
• Welcome visitors and coordinate their programs, meetings, and induction schedules for new staff.
• Assist with the administration of country programs and humanitarian responses.
• Facilitate the organization of meetings and events.
• Maintain document filing in the intranet and on SharePoint, and support the migration to SharePoint.

Advisory Services

• Manage contracts, invoices, and payments for the Learning & Innovation (LNI) team.
• Collaborate with the LNI team to coordinate requests, conduct information searches, and handle correspondence.
• Oversee licenses for software related to knowledge management, learning, and innovation.
• Contribute to the editing of the LNI newsletter.
• Support the facilitation of both online and face-to-face meetings for the LNI team.

YOUR QUALIFICATIONS

• Education: Completion of Kauffrau/Kaufmann EFZ or equivalent qualifications.
• Experience: At least three years of relevant work experience.
• Language Skills: Fluency in German and in English (at least B2 level) with additional languages being a plus.
• Administrative Knowledge: Strong understanding of administrative processes.
• Attention to Detail: Highly accurate and efficient in managing administrative tasks.
• Service Orientation: Proactive and dedicated to providing exceptional service.
• Technical Proficiency: Competent in IT tools, including MS Word, Excel, PowerPoint, Teams, Outlook, SAP, and SharePoint; a genuine interest in technology is a plus.
• Eagerness to learn combined with being open and enthusiastic about taking on new challenges.
• Strong interest in the work of a development cooperation.

OUR OFFER

We offer you an interesting challenge in a motivated team with attractive working conditions. You can expect a modern workplace in a multicultural setting in the centre of Zurich.

We look forward to receiving your complete application including CV, motivation letter, work certificates and diplomas by November 4, 2024, via our online recruiting portal.

For further information please contact Sandra Leite, Recruiting Manager, Tel: +41 44 368 65 67, or visit our website www.helvetas.org.