Job Purpose:

Provides key legal support activities, requiring formal education, training and experience. Will have knowledge and expertise regarding the legal system and procedural law which qualify them to do some work of a legal nature but will work under the supervision of a qualified legal counsel.

Major Accountabilities

Paralegal services:

• Legal support to contracts – 3rd party and intercompany agreements, including drafting, reviewing, proof-reading as may be required.
• Support on various legal documents such as e.g. CDAs, PoAs, UBO, confirmations and authorizations, certificates, protocols.
• Maintains respective documentation including proper organization of files.
• Dealing and reliable handling of notarization process.
• Proof reading of legal documents.
• Support and execution of special projects.
• Manages the document flow with involved stakeholders and arrange for signature of documents; ensures contract lifecycle management and maintains the contract database inc. physical & digital archiving system.

Work processes in own area of responsibility:

• Supports optimization of current processes and/or introduction of new or modified processes.
• Maintains the overview of timelines and deliverables in all assigned projects.
• Acts as a team member for legal projects.

Interaction:

• Informs, communicates, advises and supports the team and associates from outside the team on processes, guidelines and services that are specific to the department.
• Accommodates customers’ specific needs.
• Is a professional partner to people within and outside the department.

Education and / or work experience, desired skills

• Paralegal Certificate or Commercial training (e.g. Swiss Association of Commercial Employees, business school) or equivalent. (e.g. Swiss Matura plus business experience or Bachelor (preference Legal)
• Experience as “Paralegal” or „Administrative Specialist“ with paralegal experience or similar.
• Basic legal training. (Paralegal course or acquired on the job)

Languages:

• Fluent in English and German. (spoken and written)
• Familiar with legal terminology.
• Knowledge of other languages advantageous.

Additional skills:

• Excellent communication: can focus on what matters, adjusts the form of communication depending on the stakeholders.
• Great organizational skills: can organize own work, activities, and tasks as well as activities within the department / team in an effective, transparent, and professional manner.
• Pro-active, curious, challenges status quo. Seeks to improve things.
• Can execute assigned tasks in a timely manner and according to the deadlines, can work under time-pressure.
• Reliable, loyal team-player. Flexible and eager to learn.