PA to Managing Partners / Operations Specialist

We are seeking a proactive and highly organized Personal Assistant to Partners / Operations Specialist to support our dynamic team during a transitional period, with the possibility of a longer-term engagement. This multifaceted role is pivotal in ensuring the smooth operation of our office and projects, requiring a blend of administrative prowess, project coordination skills, and a keen interest in interior design.

Greset Reich is a interior design, procurement and product design office dedicated to creating meaningful living spaces that delight guests and hosts alike. Our expertise spans from hospitality, residential, and corporate projects, offering bespoke designs and high-quality furnishings tailored to our clients' visions. Our small, vibrant team of interior designers and procurement experts shares the monumental mission of bringing our clients' visions to life.

Key Responsibilities

Executive Support

• Schedule appointments, and coordinate meetings for the managing partners

• Handle correspondence,draft emails, and prepare documents and presentations Organize travel arrangements and itineraries

Office Management

• Oversee day-to-day office operations, ensuring a well-organized and efficient workspace
• Maintain office supplies and liaise with vendors and service providers
• Manage our cloud-based business software

Project Coordination

• Assist in coordinating interior design projects, tracking timelines, and ensuring deliverables are met
• Communicate with clients, suppliers, and contractors to facilitate project progress
• Support the procurement process by researching products and managing orders
• Execute smaller deliveries, posting of parcels, import and export of goods

General Administrative Tasks

• Handle bookkeeping tasks such as invoicing and expense tracking
• Support HR functions
• Address ad-hoc tasks to support the team and business operations

Client Interaction

• Help create a welcoming atmosphere according to our SOPs
• Be a direct point of contact for client questions and coordination

Full-time (100%) on-site role based in our Zurich office and showroom. This is a 12-month fixed-term position, with the possibility of extension. Remote work is not applicable, as physical presence is essential

Ideal Candidate Profile

Experience: Previous experience in a similar role within the interior design, architecture, or hospitality industries is advantageous

Skills: Strong organizational and multitasking abilities, excellent communication, and quick learning skills

Mindset: A strong client-service mindset with a high willingness to go the extra mile to support and delight our clients

Attributes: Proactive, detail-oriented, and adaptable with a passion for design and aesthetics

Languages: Fluency in English and German are a non-negotiable; proficiency in French and/or others is a plus B-Permit or Swiss Nationality Driving License necessary