Facilities Coordinator (m/f/d) - maternily leave cover

JLL empowers you to shape a brighter way.  

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

We are looking for a Facilities Coordinator for our Integrated Facilities Management business line. The role is a meternily leave cover for 10 months with a possibility to extend the contract.

Your tasks:

• Manage supplier contracts and coordinate service partners on site

• Monitor and supervise Planned Preventive Maintenance tasks

• Oversee Corrigo ticket management and completion

• Manage reception duties, including visitor management and badge administration

• Handle parking requests and mail processes

• Manage office supplies and stationery ordering

• Improve organization of facilities spaces and office areas

• Serve as primary point of contact for landlord representative

• Review Risk Assessments and Method Statements (RAMS) for contractor works

• Conduct contractor inductions and manage HSSE compliance

• Perform regular building audits and quality audits for site services

• Conduct building tours for new employees

• Assist with local event planning and execution

• Manage quotations for facilities-related purchases

• Coordinate with vendors for event supplies and services

• Support event budgeting and expense tracking

• Assist in budget tracking for various facilities management activities

• Support financial processes related to invoicing and purchase orders

• Contribute to budget management and financial analysis for the facilities team

Your profile:

• Experience in facilities management or related field

• Excellent communication and interpersonal skills to interact with diverse stakeholders (employees, visitors, vendors, and landlord)

• Knowledge of Health, Safety, Security, and Environment (HSSE) compliance and Risk Assessment and Method Statements (RAMS)

• Strong proficiency in facilities management software (e.g., Corrigo) and Microsoft Office suite

• Demonstrated experience with continuous improvement initiatives in office space and facilities management

• Proven experience in vendor management and coordination of service partners

• Ability to understand and interpret supplier contracts and lease agreements

• Experience in budget tracking and basic financial processes related to facilities management

• Strong organizational skills and attention to detail for auditing and quality control

• Fluent in English and French

Our offer

• Creative freedom for tasks and projects
• Active exchange in the global industry network
• Working together at eye level
• Space for personal growth, not only for work
• Acknowledgement of achievements - also monetary benefits
• The opportunity to enhance your skills and advance your career locally as well as regionally

Help shape JLL

We look forward to receiving your application, stating your earliest possible starting date and your salary expectations.

Please understand that paper applications cannot be accepted and, due to reasons of data protection, will be destroyed.

Jones Lang LaSalle SE

Your contact:
Marta Marunchak
E-Mail schreiben

#LI-MM4

Location:

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements.  We’re interested in getting to know you and what you bring to the table!

Jones Lang LaSalle (JLL) ist, zusammen mit seinen Tochter- und Beteiligungsgesellschaften, ein weltweit führendes Unternehmen für Immobilien- und Investment Management Dienstleistungen. Wir übernehmen die Verantwortung für den Schutz der, uns zur Verfügung gestellten, personenbezogenen Daten. Im Allgemeinen sind die personenbezogenen Daten, die wir von Ihnen erfassen, für die Zwecke der Verarbeitung im Zusammenhang mit dem Einstellungsprozess von JLL bestimmt. Wir sind bestrebt, Ihre personenbezogenen Daten mit einem angemessenen Sicherheitsniveau zu schützen und so lange aufzubewahren, wie wir sie aus legitimen geschäftlichen oder rechtlichen Gründen benötigen. Wir werden Ihre Daten anschließend sicher und geschützt löschen.

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