The opportunity  

We are seeking a highly organized and proactive Executive Assistant to support our Hub Management team. The ideal candidate will be a detail-oriented professional with excellent communication skills and the ability to manage multiple tasks efficiently. This role requires a high level of discretion, professionalism, and the ability to work independently. 

How you’ll make an impact 

• Organize and coordinate events, meetings, and conferences 

• Provide high-level administrative support to the Hub Management team, including managing calendars, scheduling meetings, and coordinating travel arrangements 

• Prepare and edit correspondence, reports, presentations, and other documents in German and English

• Handle confidential information with discretion and maintain a high level of professionalism 

• Act as a liaison between the team and internal/external stakeholders 

• Conduct research and compile data for reports and presentations 

• Assist with special projects and initiatives as needed 

• Manage and prioritize incoming communications, including emails 

Your background  

• Broad experience in mastering the discipline typically obtained through advanced education and work experience, ideally 5 years+ 

• Strong verbal and written communication skills to interact effectively with team members and stakeholders 

• Ability to manage multiple tasks and projects simultaneously, ensuring deadlines are met 

• High level of accuracy in preparing and editing documents 

• Proactive approach to identifying and resolving issues 

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), SharePoint, Teams, and other relevant software including AI (Copilot) 

• Ability to build and maintain positive relationships with internal and external stakeholders 

• Proficiency in German and English is required; knowledge of additional languages is a plus 

More about us  

Our flexible working practices help you optimize personal and business performance while creating an environment where all employees can develop their skills and grow.