Published: 11 October 2024
(f/m/d) Temp - Administrative and Executive Assistant 50%
Lausanne
Michael Page
ADMINISTRATIVE AND ACCOUNTS PAYABLE ASSISTANT all genders, 50%-60%. Monday to Friday.
Key information
- Job ad expired
- Workload:50 – 60%
- Contract type:Unlimited employment
- Language:English (Fluent), German (Fluent)
- Place of work:Dorfstrasse 38, 6340 Baar
International / Pharmaceutical Industry
As a Holding Company based in Baar (ZG) within a multinational Group in the pharmaceutical industry, we are looking for a motivated administrative and AP Assistant. Our Group operates mainly in the Latin American markets. This position in a small team in the Holding Company will comprise the following:
As the Assistant to a small team, you will play a crucial role in supporting the efficient operation of the Accounts Payable whilst also managing various administrative tasks to ensure the smooth functioning of our office. This role requires a detail-oriented individual with strong organizational skills and a proactive approach. (Please note that remote work (home office) is not available for this position).
RESPONSIBILITIES
- AP Invoices processing: Receive and verify AP invoices, ensure accurate coding, obtain appropriate approvals, and input invoices into the accounting system.
- Vendor management: maintain accurate vendor records and payment information, establish and maintain relationships with vendors and respond to vendor inquiries and resolve payment issues.
- Maintain organized and up-to-date archive of various types of documents.
- Handle a central database of legal documents for several group companies.
- Coordinate office supplies, ensuring adequate stock levels and timely ordering.
- Handle incoming calls, emails, and correspondence, prioritizing and responding appropriately.
- Schedule and coordinate meetings, appointments, and travel arrangements for team members and management.
QUALIFICATIONS
- Commercial apprenticeship, bachelor degree or other education in the field of administration
- Previous experience in accounts payable and or in a similar administrative or finance support role is advantageous but not a requirement.
- Strong communication skills in German and fluency in English (both verbal and written), good knowledge of Spanish is a strong asset.
- Experience with SAP-FI is a big plus.
- Proficiency in Microsoft Office suite, particularly Outlook, Excel and Word.
- Detail-oriented with a high level of accuracy in data entry and record-keeping.
- Strong organizational skills with the ability to multitask and prioritize effectively.
- Ability to work both independently and in a team environment.
- Highly motivated with a “can do” attitude, ready to take on new tasks.
- Flexible
BENEFITS
- A permanent employment contract.
- Exposure to an international, dynamic, and innovative environment.
- Highly qualified and colleagues who will share their knowledge and experience.
- Competence development through new challenges.
- Competitive salary and benefits package.
- Convenient location in Baar with access to public transportation.
If you are interested in a multicultural, challenging, and innovative working environment and your profile matches our requirements, we are looking forward to receiving your application by E-Mail in English (cover letter, CV).
Candoria Holding AG, Dorfstrasse 38, 6340 Baar (Write an email)
Contact
- Thomas MeisterWrite an email
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