HR Project Coordinator (- Contractor - immediately available) (Ref. 2504)

The Human Resources Project Coordinator will mainly support Talent Acquisition (TA) and other Human Resources (HR) activities for our client. The ideal candidate will manage various projects and tasks, ensuring smooth internal operations and effective stakeholder interactions.

Your main tasks

• Talent Acquisition and Onboarding:
• Assisting in posting job openings
• Coordinating the recruitment process, including scheduling interviews, communicating with candidates, and organizing debrief sessions
• Conducting initial screenings of resumes and applications
• Organizing and maintaining all support materials for Talent Acquisition
• Background check processing and adjudication 
• Recruitment vendors coordination, serving as primary point of contact for all external recruitment vendors for administrative needs
• Facilitating onboarding processes, including preparing offer letters and employment contracts, as well as collecting necessary documents
• Internal Operations Support:
• Assist in developing and maintaining Standard Operating Procedures (SOPs) to streamline HR-related processes
• Manage calendars for the TA/HR team, scheduling meetings and other HR-related events, ensuring efficient time management
• HR Project Management:
• Collaborate on various HR projects, ensuring timely completion and alignment with company objectives
• Maintain project documentation and provide to the TA/HR team
• Employee Records and Documentation:
• Ensure employee records are consistently updated while maintaining accuracy and confidentiality.
• Oversee HR databases and systems to keep all employee information current and organized
• Prepare and process HR-related documents, including employment verification letters
• Benefits and Payroll Administration:
• Assist employees with benefit enrollment and address questions regarding available plans.
• Collaborate with external payroll providers to guarantee accurate and timely employee compensation.
• Support the management and administration of leave requests and other time-off policies.

Your profile

• Bachelor’s degree in human resources, Business Administration, or a related field; or a combination of relevant experience and training
• Minimum of 3 years of experience in recruitment coordination, HR project management, or a similar role within the pharmaceutical or biotech industry or within an RPO setting
• Experience working with Applicant Tracking Systems (ATS) preferred 
• Proficiency in MS Office Suite and familiarity with HRIS
• Excellent organizational and multitasking abilities
• Strong interpersonal and communication skills
• Attention to detail, ensuring accuracy in documentation and compliance
• Maintaining discretion with sensitive employee information
• Ability to work independently and collaboratively in a fast-paced environment
• Fluency in English and German; proficiency in French is a plus

Sebastian Pal is looking forward to receiving your application documents via job portal (CV, diploma, reference letters; no motivational letter necessary).
Full discretion is guaranteed and we will gladly answer any additional questions.