Administrative Assistant

Conditions of Employment: Proof of Eligibility to work in Switzerland (Swiss work permit or Swiss / European citizenship)

Compensation and Benefits: The position comes with an excellent compensation and benefits package.

To Apply: Please send your CV and Cover Letter to E-Mail schreiben. Please specify the position you are applying for and use the "ADMIN" identifier in your cover letter and email subject line.

About the job

We are seeking a highly motivated and experienced Administrative Assistant to join our Administration Department in Epalinges, in a full-time position. You will report directly to the Chief Operating Officer and play a key role in supporting the administrative needs of our executive team and contributing to the development of our administrative infrastructure.

Primary Responsibilities:

• Provide high-level administrative support to the CEO and other senior executives, including calendar management, travel arrangements, meeting coordination, and expense reporting.
• Manage relationships with insurance providers and ensure compliance with insurance contracts.
• Provide support for accounting and banking operations, including invoice processing, expense tracking, and vendor management.
• Collaborate with the Administrative Team on general administrative tasks, such as office management, supply ordering, and event planning.
• Handle sensitive and confidential information with discretion and professionalism.

Requirements:

• Obligatory:
• A CFC of employé.e de commerce, ideally profil M or HEG diploma
• At least 5 years of professional experience in a similar role, preferably supporting senior executives
• Fluency in English mandatory and French is a plus (written and spoken)
• Strong proficiency in Microsoft Office and Google Suites
• Excellent organizational, communication, and interpersonal skills
• Ability to work independently and as part of a team in a fast-paced environment
• High attention to detail and accuracy
• Proactive problem-solving skills
• A strong plus:
• Experience working in a biotechnology or pharmaceutical company
• Familiarity with US company operations
• A plus:
• Knowledge of Swiss HR, insurance, and accounting regulations
• Experience with ERP systems, particularly Odoo

HAYA Therapeutics is a precision RNA-based therapeutics company that discovers and develops innovative genomic medicines for the treatment of fibrosis and other serious health conditions associated with aging. The company’s discovery engine focuses on long non-coding RNAs (lncRNAs) within the “dark matter” of the human genome -- key tissue and cell-specific drivers of multiple disease processes including fibrosis -- to identify novel targets and drug candidates with the potential for greater efficacy and safety than existing treatments.

Headquartered in Lausanne, Switzerland with laboratory facilities in San Diego, USA, HAYA is a rapidly growing company led by a world-class team and supported by a strong investor consortium.