Senior Administrative Assistant
Publication date:
24 March 2025Workload:
100%Contract type:
Unlimited employment- Place of work:Prilly
Job summary
Join our team as a Senior Administrative Assistant in Prilly, Switzerland! Enjoy a dynamic work environment with opportunities for growth.
Tasks
- Arrange meetings with external stakeholders and manage logistics.
- Organize travels, visas, hotels, and local transportation efficiently.
- Ensure high-quality correspondence in French and English.
Skills
- Degree in administration or related field; experience in fast-paced environments preferred.
- Proficient in MS Office; knowledge of SAP and Salesforce is a plus.
- Fluent in both English and French with strong communication skills.
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Senior Administrative Assistant
Prilly, Switzerland
Senior Administrative Assistant
ROLE
• Arrange meetings with external stakeholders
• Arrange travels, visas, hotels and local transportation
• Ensure high-quality written correspondence and presentations both in French and English
• Manage the contacts database and ensure data is kept up to date
• Coordinate and update the Associated Third Parties files and statements
• Process invoices, expense reports
• Ensure high-level reception of visitors and organize logistics (incl. meeting rooms, videoconference, catering, announcements, invitations)
• Back-up the other commercial administrative assistants when necessary
PROFILE
• Degree in administration, commerce, languages or equivalent; additional qualification as an administrative assistant is a plus
• Demonstrated senior assistant experience with exposure in international fast paced and demanding work environments is a plus
• Reliable, organized, committed, autonomous, flexible and team-oriented, with strong ability to prioritize tasks
• Proactive with excellent written and verbal communication skills and a very high sense of confidentiality in the role
• Strong user experience with the MS Office suite. Knowledge of SAP, Concur, Salesforce would be an advantage
• Fluent in English and French
JOIN US!
• Our success comes from our highly skilled and talented employees
• Respectful entrepreneurship and long-term vision are key for success
• Our people contribute to a more secure world
• Diversity at all levels of an organisation is a strength
We offer an exciting and challenging role, with great potential for personal development within a unique organization in a fascinating and fast-growing industry. Your file will be handled with upmost confidentiality and discretion.
