Intern - Contract Management Team in External Collaborations, SPO

Roche fosters diversity, equity and inclusion, representing the communities we serve. When dealing with healthcare on a global scale, diversity is an essential ingredient to success. We believe that inclusion is key to understanding people’s varied healthcare needs. Together, we embrace individuality and share a passion for exceptional care. Join Roche, where every voice matters.

The Position

At Pharmaceutical Research and Early Development (pRED), we are united by our mission to transform science into medicines. Together, we create a culture of curiosity, responsibility, and humility, where our talented people are empowered and inspired to bring forward extraordinary life-changing innovation at speed. To sustain and build on our success in an increasingly challenging environment (market environment, digital health, real-world data, demographics, cost pressures, compliance) more innovation is required than ever before, and Roche has set itself very aspirational ten-year ambitions until 2030. To ensure our success in the future, we have embarked on a journey of transformation.

Strategy, Portfolio & Operations (SPO) is a newly built function that aims to encompass several business partner functions for pRED including strategy, portfolio, program and project management office, clinical operations, sites and laboratory management, capability development, and external operations. SPO’s mission is to deliver excellence in operations, ensure patient centricity, and enable high-quality decision-making. As a trusted partner across pRED, SPO contributes to pRED’s research and development excellence.

The Opportunity:
Your task is to support the External Operations Chapter with the thorough, appropriate, and timely support of contracts. This includes management of the contract life-cycle, maintaining the related database as required, helping with the development of specific standards for monitoring, and maintaining contract content, including document management and assisting in the tracking of contracts. The role requires close collaboration with all the colleagues from the External Operations Chapter, but also with other functions (e.g. Group Legal, Finance, Procurement, etc.).

Upon gaining experience, you will be entrusted with a distinct individual project. Throughout this journey, you'll receive dedicated mentorship from a seasoned Chapter member, ensuring you have the guidance and support to excel and innovate.

• Track and administer all records related to pRED contracts within centralized databases, including the collection and organization of documentation/reference materials
• Maintain and curate pRED’s databases, ensuring alignment with contractual details; Remediate as appropriate
• Ensure compliant negotiation and finalization of all assigned contracts. This includes collaborating with the Group Legal department, communicating with internal stakeholders, and mailing original contracts to third-party
• Work closely with Legal/Compliance departments to ensure compliance with regulations, laws, ethical practices, company policies, highlight issues, and resolve conflicts
• Beyond awareness and business understanding of standard contracts, assume end-to-end oversight and delivery of confidentiality, speaker, consultancy, and material transfer agreements
• Maintain and update guidance documents as necessary
• Act as a point of contact and work in close collaboration with the pRED Purchasing Coordination team for purchase order creation, vendor opening, and invoice reconciliation
• Suggest and implement process improvements in their area of expertise

Who you are:

• You must be enrolled in a Masters Program within Business, Administrative, or Legal Studies (or similar areas)
• Fluent in written and spoken English (other languages are an asset)
• Basic knowledge of contracting concepts with a customer focused mindset
• A confident self-starter, with the ability to work independently and take initiative where required and in the same time is a team player with strong communication skills
• A flexible approach to coordinate demanding workloads and the ability to adapt to changes, prioritize your efforts to accomplish a variety of tasks within the deadlines
• Knowledge of Microsoft Office tools; knowledge of Google Suite is a plus

Applications need to include a CV and a motivation letter, both merged in one document. This internship is not suitable for a Master's thesis.

Who we are

At Roche, more than 100,000 people across 100 countries are pushing back the frontiers of healthcare. Working together, we’ve become one of the world’s leading research-focused healthcare groups. Our success is built on innovation, curiosity and diversity.

Basel is the headquarters of the Roche Group and one of its most important centres of pharmaceutical research. Over 10,700 employees from over 100 countries come together at our Basel/Kaiseraugst site, which is one of Roche`s largest sites. Read more .

Besides extensive development and training opportunities, we offer flexible working options, 18 weeks of maternity leave and 10 weeks of gender independent partnership leave. Our employees also benefit from multiple services on site such as child-care facilities, medical services, restaurants and cafeterias, as well as various employee events.

We believe in the power of diversity and inclusion, and strive to identify and create opportunities that enable all people to bring their unique selves to Roche.