Assistant to the Head of Family Office Operations Europe

W5 Group was established in Switzerland in 2009 as Ralph Winter’s investment office to deploy capital in real estate, venture capital and growth equity. In 2018, W5 expanded its operations to the US and has offices in Miami and New York in addition to its presence in Frankfurt, Germany and Zug, Switzerland.

Ralph Winter is a successful global entrepreneur and real estate investor who was an early investor in European student housing, multifamily, micro-apartments and shared living. Ralph amassed a portfolio of 40,000+ student housing units and 100,000+ multifamily units, generating over €30 billion in investment transaction volume.

To strengthen our team based in Switzerland, we are looking for a 70%-100% (35h -42h)

Assistant to the Head of Family Office Operations Europe (offices located in Baar & Zurich). This person will work closely with the head of operations Europe on administrative topics, operational tasks and requests of the principal’s family. This position requests an “allrounder/generalist” approach with background in the field of financial administration and organizational management combined with hands on mentality and attention to details.

Responsibilities include:

• Support the Head of Operations Europe on daily business, special projects and requests from the principals family.
• Support in the preparation and management of various legal and finance reporting activities.
• Maintain all insurance coverages for the family office and related assets.
• Review and processing of invoices and expenses on recurring basis.
• Establish and maintain effective working relationships with the beneficial owner, executives and the office staff on global level.
• Ensure all office procedures are operating smoothly and reliable, ad-hoc support to the European team and assist to various tasks.

Qualifications:

• Minimum of 5 years of administrative support experience working in a professional environment for a medium to large corporate entity, including support for executive and upper-level management in an international surrounding.
• Relevant degree with experience further business related education is welcome, real estate experience is a plus.
• Ability to recognize and respond to potential problems.
• Take initiative to solve problems independently and creatively – pro-active attitude.
• Hands on mentality, stress resistant and reachable outside of normal office hours (time difference between the global office locations US & EU to be considered)
• Self-organized, strong time management skills, self-driven, strong work ethic and able to accomplish tasks with little or no supervision.
• Team player with solid interpersonal skills with the ability to effectively and proactively communicate with individuals on all levels.
• High degree of professionalism, emotional maturity, polished demeanor; able to work on assignments which demand a high degree of confidentiality and discretion.
• Affinity to administrative tasks.
• Microsoft Office Suite (advanced level).
• Fluent in German and English (corporate languages).

Place of work in Baar and/or Zurich, Switzerland
Start: as soon as possible