Administrative Assistant to the Director of Cruise Managers (all genders)
Key information
- Publication date:22 January 2025
- Workload:100%
- Contract type:Unlimited employment
- Language:English (Native language)
- Place of work:Uferstrasse 90, 4057 Basel
AmaWaterways is one of the leading river cruise lines in Europe. With over two decades of experience on the world’s rivers, our family-owned and operated company has remained focused on what we do best: providing our guests with innovative and unforgettable travel experiences. As an addition to our Team we are looking for a
AmaWaterways is seeking a dedicated, organized, and resourceful Administrative Assistant to provide comprehensive support to the Director of Cruise Managers. This is a great opportunity for candidates seeking to get a start in the tourism industry. The ideal candidate will possess exceptional organizational and multitasking skills, the ability to work independently with minimal supervision, and a proactive approach to problem-solving. Fluency in English and proficiency in Microsoft Word and Excel are essential, as are flexibility, the ability to travel, and a valid driver’s license.
Key Responsibilities
• Manage calendars, schedule meetings, and coordinate appointments
• Prepare, proofread, and edit correspondence, reports, and presentations
• Maintain organized files and records, both physical and digital
• Assist with logistics for Cruise Manager events and training sessions, including venue coordination
• Serve as a point of contact for internal teams, Cruise Managers, and external partners
• Draft and distribute announcements, memos, and updates as needed
• Liaise with other departments to ensure seamless operations and communication
• Assist in planning and organizing Cruise Manager meetings, conferences, and training sessions
• Coordinate materials, supplies, and logistics for events, including on-site support when needed
• Maintain and update databases and spreadsheets
• Prepare reports and summaries using Microsoft Excel and other tools as required
• Drive as needed to support the Director’s travel or event-related requirements or to visit ships
• On occasion, Travel domestically and internationally, often on short notice, to support business needs.
Qualifications
• Language: Fluent in English (written and spoken)
• Technical Skills: Proficient in Microsoft Word, Excel, and other Microsoft Office applications
• Organization: Highly organized with strong attention to detail and time management skills
• Independence : Self-motivated and able to work efficiently without direct supervision
• A daptability : Comfortable handling a dynamic workload and shifting priorities
• Travel : Willing and able to travel domestically and internationally as needed
• Driving: Possess a valid driver’s license and confidence driving in various conditions
• Personality: Proactive, resourceful, and a strong communicator with a positive attitude
Preferred Qualifications
• Experience in the travel or cruise industry
• Familiarity with additional languages (advantageous but not required)
What We Offer
• A collaborative and dynamic work environment.
• Opportunities for professional development
• Travel benefits, including an annual luxury river cruise with a companion
• A chance to contribute to the success of a leading luxury river cruise company
To apply, please submit your resume and a cover letter outlining your qualifications and why you’re the perfect fit for this role. AmaWaterways is an equal-opportunity employer. We are looking forward to meeting you.
