Management & Office Assistant

JOB DESCRIPTION:

Thoratec Switzerland GmbH is part of the medical device division of Abbott Laboratories, a fortune 500 company with over 115’000 employees worldwide. We are the global market leader for implantable and extracorporeal blood pumps based on magnetic levitation technology. Our life-saving systems, which we develop and manufacture in Zurich, are used for advanced heart failure patients needing short- or long-term circulatory support. 

Primary Job Function:

• General office management /including internal and external correspondence, archiving, mailings, acting as communication interface, administration of travel management.

• Manage Reception Desk – first point of contact on site.

Core Job Responsibilities:

• Support of the Management Heart failure Abbott Zurich site in all organizational and administrative functions.

• Organization and management of site agenda.

• Organization and coordination of internal / external meetings / all kind of events from A-Z (contracts, budget, venue, program…).

• General office management: internal and external correspondence in German and English, archiving, mailings and responsible for Facility Orders (break rooms and office supplies).

• General office administration: coordination of business schedule, travel management and expenses, travel bookings.

• Act as communication interface for site manager (Prepare general internal communications with reminders for e.g. Birthdays, Milestones etc. and actively remind.

• Site ctc for Facility management with the Technopark.

• Super User / administration rights for time management system RTM / Training of new employees / Issue resolution.

• Responsible for parking cards, access and organization incl. tracking and billing of employees.

• Responsible for Badge orders, management of visitor badges and tracking.

• Support in scheduling interviews (in cooperation of TA) and first point of contact for interview candidates, booking of meeting rooms etc.

• Booking of invoices / venders and follow up of payments.

• Supports in budget control matters (monthly reports an USA).

Minimum Education:

• Commercial education (KV) is required or equivalent experience. Professional development as an Assistant “Direktionsassistenz mit eidg. FA” or similar.

Minimum Experience/Training Required

• Minimum 3-year previous experience in similar role in a global organization

• Excellent written and verbal command of German and English is essential

• Professional development as an Assistant and experience gained through a previous and comparable position

• Full command of modern IT skills is a must (MS Office)

• SAP

Attitude/behavior:

• Ability to adapt herself/himself immediately to various contacts and different situations (multicultural environment, internal/external partners)

• Highly motivated and fast learner

• Resourceful, very well organized and committed

• Self-starter, who follows up proactively and is eager to complete a job

• Good interpersonal skills and team player

• Service oriented, high flexibility, endurance and innovation

• Independent working style/well organized and committed with a strong sense of responsibility.

Working at Abbott 

At Abbott, you can do work that matters and help people to live a healthier and fuller life, grow your career, and learn, be your true self. You will have access to: 

• Career development with an international company where you can grow 

• A workplace in a fortune 500 company and the world’s leading manufacturer of medical devices 

• A challenging position in a crisis independent industry 

• To become part of a dynamic, highly educated, highly skilled, and motivated team 

• Multi-national environment, where we foster the development of our talents within the enterprise 

• Competitive compensations and benefits 

• A workplace in the heart of Zurich 

We are looking for highly motivated person who would like to be part of our passionate team with broad responsibilities. Do you have what it takes? Then send us your application including motivation letter, curriculum vitae, letter of recommendation and diplomas today. We are looking forward to meeting you in the heart of Zurich! 

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The base pay for this position is

In specific locations, the pay range may vary from the range posted.

JOB FAMILY:

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MEDICAL SURVEILLANCE:

SIGNIFICANT WORK ACTIVITIES: