Key Responsibilities

Under the guidance of the Fund Portfolio Manager (FPM), and as part of a Country Team, the Senior Program Officer (SPO) supports the FPM in all aspects of the life cycle of a grant:

• Program Management: Facilitates and coordinates grant processes in place at different stages of the grant lifecycle; Reviews grant budgets and work plans, disbursement requests and other grant documentation; Participates in the process of analysis on performance/financial/management/contextual matters for decision making on program related matters; contributes to policy and ad hoc cross cutting projects and initiatives; ensures grant information is captured in relevant grant management and information systems;
• Stakeholders Management: Liaises and coordinates exchanges with different stakeholders; Acts as a focal point for the gathering, proactive monitoring and reporting of information on the grant management process in the countries assigned, preparing information briefs and coordinating responses to requests for information from other internal units and from external parties. Would act as Officer in Charge to FPMs/SFPMs when necessary as well as conducting meetings with in-country stakeholders and partners when required and agreed with the FPM.
• Team work: Works across teams collaborating with other country team staff to promote a consistent approach to portfolio management within the Grant Management Division; Provides support and coaching to Program Officers in the team.
• Risk Management: collects data where appropriate, identifies and follows up on key grant management issues and risks.

Subject to change by the Executive Director at any time at his/her sole discretion.

Qualifications
 

Essential:

University degree in public or business administration, finance or other relevant field or equivalent professional training or self/study work experience.
 

Experience
 

Essential:

• Minimum four years’ experience as Project Officer/Coordinator with development organization, public health, finance institution or comparable experience in the private sector;
• Demonstrable work experience of increasing involvement and responsibility in advanced project management or in program management including work experience with multiple, complex or difficult portfolios
• Experience of monitoring or coaching colleagues
• Previous financial and program management experience;
• Experience working in multi-cultural/national teams.

Desirable:

• An advisory role in a specialist field such as procurement or affected populations.

Competencies

Languages:
An excellent knowledge of English and preferably a good working knowledge of French or one of the following: Arabic, Portuguese, Russian, and Spanish. Knowledge of other languages would be an asset (dependent on the regions and portfolio requirements).

Technical Competencies:

• Geopolitical Awareness: Understand and make decisions based on different social, political, economic realities and dynamics at national and regional level that may impact the planning/implementation and/or impact of the programs.
• Policy Acumen: Knowledge of internal policy and practice at a lvel which allows supporting and where necessary challenging the Country Team to take decisions and work across departments to improve the efficiency of internal processes. Ability to interpret policy for the Country Team.
• Financial Analysis: Has a knowledge of program financing and financial processes and is able to prepare budget and financial analysis, explain variances and suggest corrective actions.
• Program Preparation and Implementation Management: Ability to develop/manage an effective/efficient work plan for team members; and ability to communicate planning at country level generating buy-in and rigor in regard to quality and timing. Ability to recognize opportunities for capacity building. Ability to collaborate effectively with the team and in country stakeholders to support country dialogue and preparation of funding requests.
• Risk Management: Has the ability to identify risks and carry out in depth analysis leading to recommendations and proposals.
  Prioritization: Strong ability to manage conflicting priorities and work streams in high volume portfolios, minimizing delays and navigating around/through obstacles with minimal input from FPMs.
• Coordination: Strong ability to independently consult, communicate and where appropriate represent the Global Fund with partners on specific projects/tasks.
• Teamwork and Collaboration: Ability to mentor Program Officers and Fund Portfolio Assistants. Assembles and coordinates ad hoc data requests to support cross cutting activities.
• Negotiation: Ability to anticipate challenges/issues in program implementation; and effectively liaise with donors/partners to map investments permitting articulation and complementarity; where necessary be able to represent the Fund Portfolio Manager in negotiations.
• External Engagement: In recognition of the overall corporate strategy the Program Officer should be able to identify opportunities for increased external engagement with relevant in-country partners.

Core Skills:

• Communication
• Facilitation
• Presentation
• Analytical skills
• Ability to make sound decisions
   

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