Office Assistant/Receptionist (on-site, 100%)

WHO WE ARE

Avolta is the world’s leading travel experience player. With a traveler-centric philosophy and a geographically diverse network, the travel retail and F&B company addresses the needs of up to 2.3 billion passengers each year, with 5,500 outlets in more than 75 countries across six continents. Guided by their Destination 2027 strategy and boosted by their recent combination with travel F&B giant Autogrill, the company is well positioned to realize their ambition to create a Travel Experience Revolution through their many locations at airports, motorways, cruise lines, seaports and railway stations amongst others.

PURPOSE OF THE ROLE

The Office Assistant is responsible for managing on-site office administration. Working closely with the group members, the position holder organizes global travel arrangements, meetings, and video conferences. Additionally, the Office Assistant handles department invoices, oversees file and archive management, and ensures adherence to standard policies and procedures. The position is based in Basel, Switzerland and requires on-site presence.

RESPONSIBILITIES

• Manages agendas, correspondence and invoices

• Coordinates travel and business support for leadership team members within the Global Functions setting

• Supports the secretariat of the Chief Commercial & Digital Officer’s Executive Assistant

• Oversees files and folders, both in hard copy and electronic formats

• Performs general office duties to ensure smooth operations

WHAT WE ARE LOOKING FOR

• Experience in administrative support, assistance or office management

• Experience in managing correspondence, agendas, administrative duties and travel arrangements in a larger organization; multinational exposure and/or supporting global teams is/are a plus

• Strong organizational abilities and attention to detail

• Excellent verbal and communication skills in English and German, any other language is a plus

• Ability to handle a fast-paced environment and adapt to changing priorities

• Outstanding team player with an open-minded, sociable, and flexible personality, capable of working under pressure, maintains a positive outlook in challenging and demanding situations