Administrative Assistant / Junior Corporate Specialist, 80%

Company

IRI Corporate & Maritime Services (Switzerland) AG is a Zurich City-based affiliate of International Registries, Inc. (IRI), a U.S. company specialized in flag state and corporate registry administration. Since 1990, IRI provides support to the Maritime & Corporate Administrator of the Republic of the Marshall Islands (RMI), an independent nation in the northern Pacific. IRI operates globally from 29 full-service offices. The primary responsibility of IRI Zurich is to service Swiss and international business customers (legal and financial professionals) with regard to the RMI corporate program. Business language is predominantly English.

The Administrative Assistant/Junior Corporate Specialist takes on joint responsibility for all production services provided to the local and international clientele of IRI Corporate & Maritime Services Switzerland AG. Such services are mainly focusing on the RMI’s Corporate Program, its legal implications, and practical aspects. Close collaboration with the Administration Team in other IRI offices including close collaboration with the branch office in Geneva, as well as with the Corporate and Legal Department at headquarters are essential to ensure excellent quality of services.

Essential functions include: 

- Personal assistant to the Director of the Zürich office and assist with scheduling meetings, organizing events, client follow-up duties including database entries.

- Handle any other duties and assignments as directed by the Director and the Zürich team.

- Perform various administrative duties including office supplies, consumables, storage, supplier invoices, collections, document printing, binding, and filing.

- Prepare and produce corporate documentation as per client’s request received by Email to the Zürich inbox.

- Due Diligence and Risk Screening.

- Proof corporate documentation for compliance with the applicable law.

- Handling of various customer inquiries, sometimes complex legal issues, both orally and in writing.

- Use and maintenance of CRM databases (Oracle, Maximizer)

- Cooperate with the Geneva branch office and in-house lawyers.

The job description outlines the primary duties and responsibilities of the Administrative Assistant / Junior Corporate Specialist role at IRI Corporate & Maritime Services (Switzerland) AG. Additional tasks may be assigned as needed to support the efficient operation of the Zürich office.

Education and skills required

- Commercial education, college or similar

- Practical experience in the fields of administration in an international environment

- Good knowledge of data processors

- Fluent in English business language and good comand in German

- Good communication skills, written and oral

- Ability to handle effectively requests from clients both in writing and orally and to provide high quality customer service

- Talent for wide range of administrative duties both basic and complex in nature

Personal Attributes

- Quick learning and interest to work with repetitive as well as complex duties

- Customer-oriented thinking focusing on providing solutions and superior service

- High attention to detail

- Ability to work effectively and independently

- Team player, working well in a small team

Please submit your application in English including:

- A cover letter outlining why you are well suited for the position

- Your CV

- Salary expectations

- Indicate your earliest start

The start date from the IRI side would be as per agreement.

Thank you for your interest in your Company.

IRI Corporate & Maritime Services (Switzerland) AG

Limmatquai 50

CH-8001 Zürich