HR Administration Specialist 80-100 % (7-month fixed-term contract)

Groupe L'OCCITANE

Key information

  • Publication date:

    26 June 2024

  • Workload:

    80 – 100%

  • Contract type:

    Temporary

  • Salary:

    CHF 80 000 - 95 000 /year

  • Language:

    French (Fluent), English (Fluent)

  • Place of work:

    1228 Plan-les-Ouates

The L'OCCITANE Group is a leading international manufacturer and retailer of premium and sustainable beauty and wellness products. The Group operates in 90 countries worldwide and has 3,000 retail outlets, including over 1,300 of its own stores. Within its portfolio of premium beauty brands that champion organic and natural ingredients are: L'OCCITANE en Provence, Melvita, Erborian, L'OCCITANE au Brésil, LimeLife by Alcone, ELEMIS, Sol de Janeiro and Dr. Vranjes Firenze.

With its nature-positive vision and entrepreneurial ethos, L'OCCITANE Group is committed to investing in communities, biodiversity, reducing waste and to finding sustainable solutions to create a better and healthier planet. The mission statement of the Group is: With empowerment we positively impact people and regenerate nature.

L'OCCITANE is also committed to sustainability for business, people & the planet, as well as respect of human rights, ethics principles and labour protection. All employees at L'OCCITANE must therefore implement the company's mission and integrate the social, environmental, economic and legal effects of their actions in their day-to-day job. In practice, this means that any employee at L'OCCITANE shall contribute to growing sales, regenerating nature, caring for our consumers & partners and supporting our employees. The L'OCCITANE Group is a certified B CorporationTM.

CONTEXT & MISSION:
We are looking for a highly motivated Human Resources Administration Specialist 80-100% (7-month fixed-term contract) to join the local HR team !

You will act as the first point of contact for HR-related queries from employees and external partners.
You will be responsible for on-boarding, off-boarding activities, job changes and benefits administration for employees based in World HQ. You will handle contract administration of new hires (permanent, fixed-term contract employees), internal transfers and extensions of fixed-term contracts. You will ensure efficient onboarding process of new hires and off-boarding process of voluntary leavers.
In addition, you will also manage the time and holiday recording systems as per the legislation and Group policies.

The position is based in Plan-les-Ouates (near Geneva) and reports to the HR Director HQ.

MAIN RESPONSIBILITIES:
Manage the employee full life-cycle :

  • Preparing all HR documents (contracts, addendum, letters, etc.) and keep the new hire guides up-to-date;
  • Communicating with employees, line mangers, HR partners and keep track of all required documentation as per the legislation and Group policies (on-boarding checklists, entry forms, maternity leave, sickness and accidents forms, family allowance, exit checklists, work permits, reference letters, etc.);
  • Handling data entries in HR systems (personal, position related data, compensation, benefits, etc.);
  • Welcoming new employees and co-animate the welcome-sessions;
  • Answering HR related questions with internal and external partners (social insurance partner, Swiss legal entities) and ensuring legal compliance;
  • Maintaining and updating working hours and absences in our systems;
  • Checking parking allowance and invoicing with the receptionist;
  • Company car and public transportation follow up;
  • Participating in various HR projects when requested.

HOW YOU CAN FIT:

  • Bachelor's Degree in Human Resources, Business or related field of study;
  • 3+ years of experience in a similar role;
  • Fluent in French and English;
  • Excellent understanding of employee full life-cycle processes with strong knowledge of Swiss labor regulations;
  • Good knowledge of social insurances;
  • Solid experience in treating confidential information with appropriate discretion;
  • Rigorous with exceptional attention to detail;
  • Strong team player with excellent interpersonal & communication skills;
  • Organized and proactive with the ability to multitask and prioritize;
  • Curious with appetite for challenges;
  • At ease in a changing and international fast-paced environment.

WHAT WE OFFER:

  • Working for a unique company, strongly committed towards the planet and the people (B Corp certification);
  • Working with passionate colleagues coming from all over the world;
  • A unique culture centered around entrepreneurship, where everyone is expected to collaborate, experiment & move fast;
  • Monthly allocation & discount for store products;
  • Attractive Social Insurances coverage;
  • 5 weeks annual leaves & 3 extra-days offered as public holidays;
  • Flexible and Hybrid Work environment;
  • Public transportation allowance.

STARTING DATE: September 2024

 FIXED-TERM CONTRACT: 7-month maternity leave replacement

 EMPLOYMENT RATE: 80-100 %

Contact

  • Groupe L'OCCITANE

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