Key Responsibilities

Under the guidance of the Fund Portfolio Manager (FPM), and as part of a Country Team, the Program Officer (PO) supports the FPM in all aspects of the life cycle of a grant:

• Program Management: Facilitates and coordinates grant processes in place at different stages of the grant lifecycle; Reviews grant budgets and work plans, disbursement requests and other grant documentation; Participates in the process of analysis on performance/financial/management/contextual matters for decision making on program related matters; contributes to policy and ad hoc cross cutting projects and initiatives; ensures grant information is captured in relevant grant management and information systems.
• Stakeholders Management: Liaises with different stakeholders; Acts as a focal point for the gathering, recording and reporting of information on the grant management process in the countries assigned, preparing information briefs and coordinating responses to requests for information from other internal units and from external parties.
• Team work: Works across teams collaborating with other country team staff to promote a consistent approach to portfolio management within the Grant Management Division.
• Risk Management: Collects data where appropriate, identifies and follows up on key grant management issues and risks.

Subject to change by the Executive Director at any time at his or her sole discretion.

Qualifications

Essential:

• University degree in public or business administration, finance or other relevant field or equivalent professional training or self/study work experience.

Experience

Essential:

• Demonstrable work experience of involvement and responsibility in project management or in program management.

Desirable:

• Minimum two years’ experience as Project Officer/Coordinator or four years’ experience as Project Assistant with an international development organization, finance institution or comparable experience in the private sector.
• Previous financial and program management experience.
• Monitoring and Evaluation experience.
• Experience working in multi-cultural/national teams.

Competencies

Languages:

An excellent knowledge of English and preferably a good working knowledge of French or one of the following: Arabic, Portuguese, Russian, and Spanish. Knowledge of other languages would be an asset.

Technical Competencies:

• Geopolitical Awareness: Understanding of/interest in knowing different social, political, economic realities and dynamics at national and regional level that may impact the planning/implementation and/or impact of the programs.
• Policy Acumen: Knowledge of internal policy and practice at a level which allows supporting the Country Team to take decisions and work across departments to improve the efficiency of internal processes.
• Financial Analysis: Has a knowledge of program financing and financial analysis.
• Program Preparation and Implementation Management: Ability to develop/manage an effective/efficient work plan for team members; and ability to communicate planning at country level generating buy-in and rigor in regard to quality and timing. Ability to collaborate effectively with the team and in country stakeholders to support country dialogue and preparation of funding requests. Contributes to the identification of risks.
• Prioritization: Strong ability to manage conflicting priorities and work streams in high volume portfolios, minimizing delays and navigating around/through obstacles.
• Coordination: Strong ability to consult, communicate and where appropriate represent the Global Fund with partners on specific projects/tasks.
• Negotiation: Ability to anticipate challenges/issues in program implementation; and effectively liaise with donors/partners to map investments permitting articulation and complementarity.
• External Engagement: In recognition of the overall corporate strategy the Program Officer should be able to identify opportunities for increased external engagement with relevant in-country partners.

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