Administrative & Project Management Assistant
80-100%

Department of Clinical Research Employment at the earliest opportunity (starting March 1st or upon agreement)

The Department of Clinical Research (DCR) is an academic center and umbrella organization supporting clinical researchers at the University of Bern and the University Hospitals consisting of strong Research Unit, the Clinical Trial Unit (CTU), the Clinical Investigation Unit (CIU), and two new subunits in 2024/5, a Medical Data Science Unit and a Gender Medicine Unit.
DCR is a diverse department that provides central organization for expertise, innovation, leadership, contemporary pedagogy, and centralized facilities for supporting clinical researchers. DCR offers clinical researchers full support from study design to study implementation. DCR works across multiple collaborations with the Medical Faculty of the University of Bern and the University Hospitals.

We are looking for an Administrative Project Manager starting March1st or upon agreement.

• Executive Support: Provide administrative assistance to the Head of Business Operations, including calendar management, meeting coordination, and correspondence.
• Project Coordination: Assist with project tracking, milestone management, and reporting. Prepare and maintain project documentation, timelines, and deliverables.
• Operational Support: Support business operations by monitoring key metrics, drafting client-facing documents, and coordinating with internal teams to align processes with client expectations.
• Client Relations: Facilitate client onboarding, schedule meetings, prepare agendas, and manage follow-ups. Conduct initial research on potential clients and external project opportunities.

• Education: Apprenticeship (EFZ) in administration; Bachelor’s degree in Life Sciences, Healthcare, or Business preferred.
• Experience: Administrative experience in clinical research or healthcare; knowledge of clinical trial processes and regulatory standards (GCP, FDA, EMA).
• Skills: Proficiency in MS Office, strong communication, organizational, and multi-tasking skills.
• Languages: Fluent in German and English; other languages are an advantage.

• An interesting and versatile role in a growing department, contributing to the successful development of the DCR.
• An international and dynamic environment with a motivated and diverse team, dedicated to high quality (research).
• A good work-life balance thanks to flexible working hours and the possibility of working from home (up to 50% of the time).
• Opportunities for further training and programs within the University and a wide range of sports activities through ’Uni Sport’
• Salary and comprehensive social benefits according to cantonal guidelines.

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