Job description:

On the behalf of one of our clients based in pharmaceutical industry in Basel, we are currently looking for a Secretarial/Administrative assistant to support the team in various projects.

• Administrative Support:

Meeting Coordination: Schedule meetings, prepare agendas, take minutes, and distribute them.

Calendar Management: Manage calendars for project managers and team members.

Document Organization: Maintain and organize project files and documents.

• Coordination and Communication:

Travel and Events: Organize internal and external events, workshops, and meetings (local and international), including travel arrangements.

Communication Liaison: Serve as a link between the project team, clients, and stakeholders.

Team Support: Collaborate with other admin staff to provide comprehensive department support and ensure smooth communication across teams.

• Documentation and Reporting:

Progress Tracking: Monitor project progress and ensure documentation is up to date.

Data Compilation: Compile data for status updates, reports, and presentations for stakeholders.

Report Preparation: Assist in preparing and updating project plans, reports, and presentations.

• Financial and Resource Management Support:

Expense Management: Process and track expense reports and invoices, ensuring compliance with company policies.

Commitment Management: Manage requisitions, purchase orders, invoices, and other financial documents.

Financial Tracking: Support budgeting and tracking project expenses.

Requirements:

• You have at least 3 years of experience in administration
• You are fluent in English AND in German
• Excellent communication skills, you are organized with high analytical skills.
• Great time management and ability to delivery accurate work.
• Ability to handle multiple tasks at the same time.
• Advanced proficiency in MS Office Suite (Outlook, Word, PowerPoint, Excel) and Management software such as Outlook, Word, PowerPoint, MS Teams)

If you are interested in this position, please apply via email: Write an email before Thursday, February 6th !