Office Manager Facilities 100%

CBRE GWS GmbH

CBRE GWS GmbH

Key information

  • Publication date:

    27 June 2024

  • Workload:

    100%

  • Contract type:

    Unlimited employment

  • Language:

    English (Fluent)

  • Place of work:

    Basel-City
CBRE Global Workplace Solutions provides integrated facility management services on all continents with more than 60,000 employees. In Switzerland, the GWS division provides technical, infrastructural and commercial facility management services for clients from various industries.

For our growing Facility Management organization at a client in the Technology sector in Basel we are looking for a

Office Manager Facilities 100%

Your main tasks:
  • Be proactive in approach and act as the main support for the Area Facilities Manager
  • Manage and coordinate all engineering call outs
  • Monitor and manage all PPM schedules and Asset Register to ensure contractual compliance with local Regulations and capital planning
  • Ensure Health and Safety compliance relating to all contractor activity
  • Oversight of all vendor activity relating to Cleaning and Maintenance including SLA compliance
  • Be the main point of contact for all day to day building operations
  • Overall responsibility for the safety and wellbeing of employees and building users
  • Monitor seating plans ensuring floor plans and desk numbering are up to date. Liaise with EMEA Space Planning regarding all office moves and changes
  • Main contact for the Facility Services in the Basel and Zurich office (travel required)
  • Budget Management: Accruals and financial planning
  • Performs administrative tasks such as creating purchase orders, issuing invoices, creating and updating documents
  • Assists with scheduling and preparing meeting and conference rooms. Coordinates setup of conference/meetings rooms. Arranges for and reserves projectors and other meeting equipment, ensuring equipment is in good operating condition. Arranges video and/or web conferencing as needed
  • Coordinates catering for meeting and events
  • Orders office supplies and other common use items for the location, such as café supplies, equipment toner, printer paper, freight and shipping supplies etc
  • Manages building and housekeeping services as needed. Periodically inspects common area equipment to ensure good operating condition
  • Maintains records and logs of service requests and tracks their status
  • Processing the mail that arrives daily
  • Maintains a file of services including transportation sources, accommodations, and referral contacts. May arrange convenience/hospitality services for guests such as transportation, tickets, reservations, etc.

    Your profile:
  • Strong knowledge PC skills, MS Office
  • Self-motivated and resourceful
  • Good administrative skills
  • Well organised and good prioritisation and planning skills
  • Service orientated attitude combined with innovative thinking
  • Excellent written and oral communication skills.
  • Working knowledge of the predominant languages in which business is conducted at the site is required, and a professional level of English.
  • Minimum of 2 year work experience in Facility Management or in a similar position
  • Customer services experience and the ability to communicate at all levels
  • Knowledge and awareness of the facilities management industry
  • Basic understanding of HSE
  • Good Learning Agility
  • Knowledge and awareness of the facilities management industry

    What we can offer:
  • Regional and international development opportunities in a fast-growing company
  • Wide range of internal and external training opportunities
  • CBRE GWS as a global player in the service sector with well-known customers from a multinational environment
  • Good general conditions, such as at least five weeks' holiday, 40 hours a week, and an attractive pension fund solution

    Contact: Edwin Murray, Talent Acquisition Partner, +41 79 501 50 93

    We look forward to receiving your application!

Contact

  • CBRE GWS GmbH

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