Senior Administrator

Grade: P4

Vacancy no.: RBC/P/EMPLOYMENT/2024/3

Publication date: 16th July 2024

Application deadline (midnight Geneva time): 16th August 2024

Job ID: 12186

Department: EMPLOYMENT

Organization Unit: EMPLOYMENT

Location: Geneva

Contract type: Fixed Term

The following are eligible to apply:

• ILO Internal candidates in accordance with paragraphs 31 and 32 of Annex I of the ILO Staff Regulations.
• External candidates.

Staff members with at least five years of continuous service with the Office are encouraged to apply.

Applications from candidates who have already separated from ILO service upon retirement or early retirement, will not be considered.

The ILO values diversity among its staff and welcomes applications from qualified female candidates. We also encourage applicants with disabilities. If you are unable to complete our online application form due to a disability, please send an email to E-Mail schreiben.

The ILO welcomes applicants with experience in working within ILO constituents (governments, employers’ and business membership organizations, and workers’ organizations).

Applicants from non- or under-represented member States, or from those member States which staffing forecasts indicate will become non- or under-represented in the near future would be particularly welcome. A list of these countries can be found here: ILO Jobs: Non- and under-represented Member States

In addition to the interviews and tests that any candidate may be required to take, successful completion of the ILO Assessment Centre is required for all external candidates and any internal candidate applying to a higher category.

Notwithstanding the general considerations set out in the ILO Staff Regulations, this vacancy announcement is the only authoritative document pertaining to the qualifications required for this position. The minimum required qualifications were determined in view of the specific duties and responsibilities of this position.

The specific language requirements for this position are detailed hereunder. However, external candidates applying for the professional category vacancies and whose mother tongue is not one of the working languages of the Office (English, French and Spanish), shall be required to possess a fully satisfactory working knowledge of at least one of the ILO working languages. If appointed they will be expected to acquire a knowledge of a second working language of the Office during their initial years of service.

Introduction

The position is located in the Department Management and Coordination Unit (DMCU) of the Employment Policy, Job Creation and Livelihoods Department (EMPLOYMENT). EMPLOYMENT is responsible for promoting full and productive employment by developing integrated employment, development and skills policies that maximize the employment impact of economic growth, investment and development and which are inclusive, gender-sensitive, productive and sustainable.

At the global level, the Department advocates and promotes policy frameworks and partnerships that aim at generating more quality employment opportunities. At the country level, the objective is to support the ILO constituents to develop, implement and monitor coordinated and context-specific policies and programmes that promote quality job creation through economic diversification and investment strategies, skills development for present and future needs in the labour markets and labour market activation and intermediation that integrate the most vulnerable groups. These include policies and programmes facilitating transition to formality for the large segments of population working and earning their livelihoods in the informal economy and employment and income opportunities in the rural economy.

The DMCU is responsible for supporting the Director of the Department and providing guidance to the Department in all management areas, including programming, financing, human resources and communication. It is also responsible for coordinating interventions, research and the development cooperation portfolio of the Department. The DMCU also provides policy advice, including at the country level and through the Global Accelerator and covers certain research areas that are in demand and not covered by any of the branches.

The position provides critical support to the Department Director and the Employment Policy Advisor and Head of the DMCU Unit in developing, steering, implementing, expanding and monitoring the substantial programme of work of the Department, especially through development cooperation.

The position reports to the Employment Policy Advisor and Head of the DMCU Unit and is part of the Global Programming Team.

Specific Duties

1. Contribute to and coordinate the development of documents of a conceptual, strategic, and programmatic nature. Support the development and implementation of integrated approaches and programmes across the technical areas covered by the Department and the Cluster, including in support of the Global Accelerator on Jobs and Social Protection for Just Transitions.

2. Prepare and contribute to the biennial Programme and Budget proposals of the Department and ensure the monitoring of and reporting on the implementation of the Programme and Budget Outcomes falling under the responsibility of the Department. This includes the preparation of, participation in and follow-up to Outcome Coordinating Team (OCT) meetings as well as meetings organized in the context of regular outcome-based workplans (OBW) reviews.

3. Support the Head of the Unit in coordinating the planning and programming of regular budget and associated resources (RBTC, PSI, RBSA), as well as extra-budgetary resources, in the Department, including in the design and appraisal of development cooperation projects. Monitor delivery of all sources of funds and propose appropriate action to management.

4. Develop, support and oversee the Department's resource mobilization strategy in close collaboration with the branches including improved coordination, priority-setting and preparation of regular monitoring reports. Engage and maintain close relations and liaison with donors as needed.

5. Design development cooperation projects and programmes, review proposals, revise and submit project proposals and negotiate funding. Provide support and backstopping for the implementation of the Department’s activities related to relevant Country Programme Outcomes and development cooperation projects as needed.

6. Act as the Department’s focal point on evaluation. Plan, coordinate and facilitate project, programme and thematic evaluations in the Department in collaboration with the ILO Evaluation Office. Develop methodologies to enhance monitoring and assessment of the policies, programmes and tools of the Department.

7. Provide and coordinate service to ILO official meetings as well as technical inputs to Office documents (Governing Body papers, International Labour Conference reports, sectoral meetings, technical committees, etc.).

8. Support the Head of DMCU as well as the Department Director and Branch Chiefs on issues related to programming, financing and human resources and liaise with the respective departments.

9. Represent the Department in technical meetings, at inter-agency, Governing Body, donor or other high-level meetings.

10. Develop manuals and/or guidance on employment-related topics. Support the organization of Department meetings, Global Technical Team retreats and other important events. Conduct seminars, workshops and technical meetings and training courses, including those linked to the Global Accelerator on Jobs and Social Protection for Just Transitions.

11. Act as Learning Coordinator of the Department, facilitate the strategic partnership between the Department and the International Training Centre in Turin (ITC-ILO), and support the development of the Department's learning strategy. Oversee and monitor the allocations of the Department's staff development fund.

12. Perform other relevant duties as assigned.

These specific duties are aligned with the relevant ILO generic job description, which includes the following generic duties:

optional section (only if needed)

Generic Duties

• Responsible for managing a specialised work programme, such as marketing, publications, program development or specific projects.
• Analyse work procedures and methods and adapt them to present circumstances and situations. Keep up-to-date with technological or other advances in the occupational field. Formulate recommendations and implement measures to introduce new working methods with a view to improving productivity and achieving the objectives of the work programme.
• Ensure delivery of the work programme in compliance with Office rules and procedures.
• Develop guidelines on work methods and procedures for the work unit and control the quality of outputs.
• Represent the work unit in technical, administrative and decision-making meetings.
• Prepare Programme and Budget proposals for the work unit. Collaborate directly with the supervisor in the management of resources.
• Manage staff. Plan and determine staffing measures, including replacements, external recruitment and outsourcing of work within budgetary limits in accordance with Office rules and procedures.
• Prepare periodic briefs and reports on the work unit’s outputs and activities.

Education

Advanced university degree in economics, social sciences, development studies, business administration or other relevant field. A first-level university degree (Bachelor’s or equivalent) in one of the afore-mentioned fields or other relevant field with an additional two years of relevant experience, in addition to the experience stated below, will be accepted in lieu of an advanced university degree.

Experience

At least seven years of progressively responsible experience in the field of employment promotion and in the areas of strategic planning and programming, development cooperation and programme management, including at the international level.

Languages

Excellent command of one working language (English, French, Spanish) of the Organization and a working knowledge of a second working language of the Organization. One of these languages must be English.

Competencies

In addition to the ILO core competencies, this position requires:

Excellent knowledge and understanding of theories, trends and approaches related to employment promotion

Demonstrated ability to develop, monitor and evaluate activities in the field of employment promotion. Demonstrated ability to effectively monitor work programme and resources. Demonstrated skills and ability in coordinating activities and formulating guidelines and policies. Demonstrated ability to develop, seek funding, implement, and evaluate activities of the work unit/ programme or project.

Excellent analytical and drafting skills.

Sound knowledge of office’s policies, administrative procedures and practices. Organisational and management skills. Ability to research and interpret various guidelines and policies for application to address difficult administrative related issues.

Ability to network and build and maintain effective and collaborative working relationships with key stakeholders and to create and promote synergies across the Organization and with external stakeholders.

Excellent decision making and problem-solving skills.

Excellent communication and presentation skills.

Good computer applications skills.

Tact and persuasiveness in dealing with people.

Ability to represent the Organization and present/promote the technical area of work and the ILO's position on it to partners with a view to gaining their support to advance the desired course of action. Ability to mobilize resources.

Ability to work effectively in a multicultural environment and to demonstrate and model gender responsive, non-discriminatory and inclusive behaviour.

Conditions of employment

• Any appointment/extension of appointment is subject to ILO Staff Regulations and other relevant internal rules. Any offer of employment with the ILO is conditional upon certification by the ILO Medical Adviser that the person concerned is medically fit to perform the specific inherent requirements of the position offered. In order to confirm an offer from the ILO the successful candidate will be required to undergo a medical examination.
• The first contract will be issued for a twenty-four month period.
• A successful external candidate will be on probation for the first two years of assignment.
• Any extension of contract beyond the probation period is subject to satisfactory conduct and performance.

For more information on conditions of employment, please visit the ILO Jobs International Recruitment page.

Important Information

Any officials of the General Service category interested in applying to this position are hereby informed that, if selected, they will be offered the salary and allowances applicable to the grade of the position applied for, which may result in substantial changes in their take-home remuneration. In accordance with Article 3.4 of the Staff Regulations, the salary of an official, upon promotion, shall in no case be greater than the maximum salary of the grade to which he or she was promoted. For any questions or clarifications, please contact your HR partner at E-Mail schreiben

Recruitment process

Please note that all candidates must complete an on-line application form. To apply, please visit the ILO Jobs website. The system provides instructions for online application procedures.

Evaluation (which may include one or several written tests and a pre-interview competency-based assessment centre) and the interviews will tentatively take place during the 3 to 4 months following the application deadline. Candidates are requested to ensure their availability should they be short listed for further consideration.

Depending on the location and availability of candidates, assessors and interview panel members, the ILO may use communication technologies such as Skype, Video or teleconference, e-mail, etc. for the assessment and evaluation of candidates at the different stages of the recruitment process, including assessment centres, technical tests or interviews.

The ILO has zero tolerance for acts of sexual exploitation and abuse (SEA) and is determined to ensure that all staff members and all beneficiaries of ILO assistance do not suffer, directly or indirectly, from sexual exploitation and abuse.

To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organisation, the ILO may conduct a background verification of candidates under consideration.

Fraud warning

The ILO does not charge any fee at any stage of the recruitment process whether at the application, interview, processing or training stage. Messages originating from a non ILO e-mail account E-Mail schreiben - should be disregarded. In addition, the ILO does not require or need to know any information relating to the bank account details of applicants.